Administrative Coordinator
Administrative Coordinator
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Job Description
Date Posted:
Country:
United States of AmericaLocation:
OT423: TD - DALLAS TX 2421 State Highway 161 Frontage Road Irving TX 75062 USAWould you like to join a truly international talent driven company that values Safety Ethics Quality Innovation and Employee Opportunity
Urban Elevator Texas owned by Otis Elevator Company is searching for a highly motivated Office Coordinator.
On a typical day you will:
Support the Open Order team: Process the Hard Card printed and distributed; Update smart sheet/ file hard card / box handcard
Process all invoice that are mailed to office
Order office supplies kitchen food supplies
Process invoices for state permits and inspections; Office occupancy permits & fees
AR support for the Maintenance Service Team: Reversal rebills Cost Transfer Change orders
Monthly 3rd party billing ( GC Pay Textura)
All checks that come into office sent into lock box
Act as the key point of contact for receiving permits from New Equipment & Mod. They will input & set up warranty periods and track units coming up on turnovers to Service.
Set up large purchase orders & process payments for Office vendors (ex. Janitorial services uniforms garbage removal shredding services etc.)
Point of contact for Landlord
Other administrative duties may include the following as needed:
- Dispatches all callbacks received from the ADA phones
- Creates and sends manual tickets for crews and mechanics when needed
- Manages the vacation schedule
- Answers the main URBAN line which is used for emergency calls office inquiries and general communication
- Coordinates inspections by sending invites to customers and mechanics
Other administrative tasks and assignments at the request of leadership
What you will need to be successful:
High School Degree or equivalent is required
Bachelors degree is a plus but not required
Prior administrative or office manager experience is a plus
Excellent computer skills with proficiency in Microsoft Office - Word Outlook Excel and aptitude to learn company-specific software (SharePoint Microsoft Dynamics CRM LINX mainframe JDE for example).
Exceptional written and verbal communication skills be detailed oriented and organized.
Demonstrated proficiency in planning organizing prioritizing and multi-tasking is required.
Must be able to manage workflow efficiently be self-reliant show initiative good judgment be a team player and have the ability to handle sensitive and confidential information.
Whats In it For Me / Benefits
- We offer a 401(k) plan with a generous company match and an automatic retirement contribution for your future financial security from day one of your employment you and your eligible dependents will receive comprehensive medical prescription drug dental and vision coverage.
- Enjoy three weeks of paid vacation along with paid company holidays
- We provide paid sick leave employee assistance and wellness incentive programs to support your well-being.
- Life insurance and disability coverage to protect you and your family.
- Voluntary benefits including options for legal pet home and auto insurance.
- We offer generous birth/adoption and parental leave benefits as well as adoption assistance to support growing families.
- Pursue your educational goals with our tuition reimbursement program.
- Recognize and be recognized! We celebrate service anniversaries and offer spot performance bonus opportunities to show our appreciation.
We will train you intensively in the areas of technology processes & soft skills and you can exchange ideas with experienced colleagues at any time.
Apply today to join us and build whats next!
If you live in a city chances are we will give you a lift or play a role in keeping you moving every day.
Otis is the worlds leading elevator and escalator manufacturing installation and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide the industrys largest Service portfolio.
You may recognize our products in some of the worlds most famous landmarks including the Eiffel Tower Empire State Building Burj Khalifa and the Petronas Twin Towers! We are 69000 people strong including engineers digital technology experts sales and functional specialists as well as factory and field technicians all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving high-performance company.
When you join Otis you become part of an innovative global industry leader with a resilient business model. Youll belong to a diverse trusted and caring community where your contributions and the skills and capabilities youll gain working alongside the best and brightest keep us connected and on the cutting edge.
We provide opportunities training and resources that build leadership and capabilities in Sales Field Engineering and Major Projects and our Employee Scholar Program is a notable point of pride through which Otis sponsors colleagues to pursue degrees or certification programs.
Today our focus more than ever is on people. As a global people-powered company we put people passengers customers and colleagues at the center of everything we do. We are guided by our values that we call our Three Absolutes prioritizing Safety Ethics Quality in all that we do. If you would like to learn more about environmental social and governance (ESG) at Otis click here.
Become a part of the Otis team and help us #Buildwhatsnext!
Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status age or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability please contact us at
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Required Experience:
IC
Employment Type
Full-Time
