Office Support Specialist II
Office Support Specialist II
Posted on :
31-07-2025
Employer Active
1 Vacancy
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Job Description
Description and Functions
Open Until FilledGENERAL DESCRIPTION:
The Business Registrar position oversees the adherence of registered companies to Wyomings business laws by reviewing and filing documents related to business formations annual reports name changes reinstatements trademarks mergers and related administrative paperwork. Other responsibilities include recording and releasing UCC and EFS liens under the Uniform Commercial Code and Central Filing System working with registered agents to ensure proper compliance with the Registered Offices and Agents Act certifying business documents and using custom software for managing business and commercial transaction records. This position provides a superior level of customer service and communicates regularly through email phone and in person with business owners attorneys registered agents business community members and the general public.Human Resource Contact: Jen Shirley / /
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.- Conducts detailed technical reviews of forms related to business entities Uniform Commercial Code (UCC) filings Effective Financing Statements (EFS) and other statutorily authorized filings. Files or rejects such documents based on statutory requirements administrative rules and agency policies within a statutory time frame.
- Provides superior customer service on behalf of the Division handling inquiries from business owners attorneys corporate officers registered agents and the general public through phone email and in-person.
- Manages several shared email accounts on behalf of the Division and fields non-compliance issues.
- Corresponds regularly with commercial registered agents in the state to ensure proper compliance with the Registered Offices and Agents Act.
- Uses custom software programs to scan record update receipt retrieve and certify business documents and commercial transaction records.
- Additional duties may be assigned.
Qualifications
PREFERENCES:
Preference may be given to those persons with high-level clerical and administrative assistant skills and computer experience.
KNOWLEDGE:- Knowledge of Wyoming Statutes pertaining to Business Entities Trademarks Trade Names UCCFilings and Effective Financing Statement
- Knowledge of basic accounting and business principles
- Knowledge of records processing and maintenance procedures and systems
- Knowledge and understanding of the agency and each respective division/program
- Knowledge of investigating alleged non-compliance
MINIMUM QUALIFICATIONS:
Education:
Associates Degree (typically in Business)Experience:0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist IOREducation & ExperienceSubstitution:2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist ICertificates Licenses Registrations:NoneNecessary Special Requirements
PHYSICAL WORKING CONDITIONS:- Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
- Special physical demands are not required to perform the work.
NOTES:- FLSA: Non-Exempt
Supplemental Information
002-Secretary of State - Business
Secretary of State Website:
Clickhere to view the State of Wyoming Classification and Pay Structure.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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