Office Assistant 2 (12-1513)
Office Assistant 2 (12-1513)
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Job Description
Job Description
The recruitment is exempt from the hiring freeze (Administrative Order 358). This recruitment is open to Alaska Residents only. Applicants mustmeet
Alaska Residency Requirements in order to be considered for employment at this time.
WHAT YOU WILL BE DOING:To provide support for the Anchorage Judicial Services Unit of the Department of Public Safety Alaska State Troopers by processing warrants and writs received from the Alaska Court System Department of Juvenile Justice Department of Corrections Probation/Parole Child Support Services Division Attorney Generals Office District Attorney Office as well as individuals in the community.
OUR ORGANIZATION MISSION AND CULTURE:
The Alaska State Troopers mission is to preserve the peace enforce the law prevent and detect crimes and protect life and property. As a member of the Alaska State Troopers you will be instrumental in ensuring this mission is met by providing direct support for the Anchorage Judicial Services Unit and its Court Services Officers as well as the Department of Public Safety.THE BENEFITS OF JOINING OUR TEAM:
As a member of one of the most unique law enforcement agencies in the nation you will be part of a team that embraces the core values of loyalty integrity courage compassion leadership and this busy office you will work with a phenomenal team of professionals both civilian and commissioned.
In addition to working in a valued and meaningful position this State of Alaska Office Assistant II receives competitive health and retirement benefits paid personal leave with generous leave accrual and twelve (12) paid holidaysTHE WORKING CONDITIONS YOU CAN EXPECT:
The Anchorage Judicial Services Unit is located in the basement of the Nesbett Courthouse in downtown Anchorage with free parking in a secure parking garage. The daily work environment consists of a friendly team of like-minded civilian and commissioned staff dedicated to the mission of the Alaska State Troopers.
WHAT WE ARE LOOKING FOR:The Anchorage Judicial Services Unit is looking for an individual who is a self-starter and works well individually as well as a team. The ideal candidate will demonstrate proficiency in the following areas of knowledge skill and abilities:
Intermediate Knowledge of computer-based workstations including the Microsoft Office suite of products including MS Word Excel and Outlook
Possesses a positive attitude and has experience establishing productive working relationships with team members
Applicants with the ability to produce consistently high-quality work in an environment with numerous interruptions and shifting priorities
Applicants with the ability to work with confidential and sensitive information
Applicants with exceptional critical thinking skills
Strong verbal and written communication skills that clearly and concisely communicate the message to be conveyed to a broad spectrum of audiences.
Ability to organize set priorities plan and direct workflow and procedures for assigning work for Court Services Officers.
- Experience comprehending and interpreting written material and applying rules and instructions
The Department of Public Safety strives to preserve the peace enforce the law prevent and detect crime and protect life and property. All positions support or carry out the Departments mission. If our mission interests you and this position embodies your strengths please consider joining our team.
More information about the Department of Public Safety can be found on our website: QualificationsHigh school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.
Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).
Special Note:
High school diploma equivalent means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.
Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular drivers license and be 18 years of age or older.
Some position in this class may require skill in typing. Recruitment and selection may include this requirement.Additional Required Information
COVER LETTER
A cover letter is NOT required for this position.Your complete application will be used to determine which applicants will advance to theinterview phase of the recruitment and selection process.- SPECIAL NOTE
- Confidentiality Agreement: The successful candidate will be required to read understand and agree to via signature an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.
- EDUCATION: To verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application.
- Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position and required access to APSIN an applicant with criminal convictions will not move forward in the selection process.
CONFIDENTIALITY AGREEMENT
The successful candidate will be required to read understand and agree to via signature an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.
EDUCATIONTo verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not transcripts will be required before employment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
WORK EXPERIENCE
Applications will be reviewed to determine if minimum qualifications are met. Therefore all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employers name your job title dates of employment and whether the employment was full or part-time. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.
NOTE: Attaching a resume or curriculum vitae is not an alternative tofilling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.
NOTICE
If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are located in the Juneau area. Requests for information may also be emailed to
Contact Information
For specific information in reference to the position please contact the hiring manager:
Tara AlleyAdministrative Assistant II
Phone:
Employment Type
Full-Time
Key Skills
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