Assistant, Office Services
Assistant, Office Services
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Job Description
Job Description:
Assistant Office ServicesLocation:
Melbourne AUSOur mission is to unlock human potential. We welcome you for who you are the background you bring and we embrace individuals who get excited about learning. Bring your experiences your perspectives and your passion; its in our differences that we empower the way the world learns.
About the Role:
Work type: Part-time
The Office Services Assistant Australia is responsible for the day-to-day operations of the Wiley facilities located in 2 cities across Australia. This office-based position is based in Melbourne and supports the Brisbane office on a remote basis. Wiley Australia Office Services is part of Asia Pacific regional team and is part of the larger global organization known as Real Estate and Workplace Services.
Key responsibilities include managing our Australia service office providers to ensure our offices are properly maintained by our vendors. These activities include managing vendor relationships housekeeping pest control HVAC cooling lighting pantry services etc. Other critical processes include invoice management office-asset management travel services postage & mail and records management.
This position will work independently and will support Wiley Australia colleagues in their workplace requirements to provide a seamless and efficient service across Melbourne Brisbane and Sydney.
How you will make an impact:
1. ON-SITE FACILITIES
Manage service relationship between Wiley and Service Offices (JustCo Melbourne WeWork Brisbane) including but not limited to the following:
- Liaison admin team on premises-related issues.
- Ensure meeting rooms and desks are hygienic and ready to use.
- Ensure pantry and office supplies are stocked from service office and other vendors.
- Arrange maintenance for Wiley office equipment fridge air purifiers phone booths hand sanitisers.
2. MAIL AND COURIER SERVICES
- Sort and distribute incoming mail both external and inter-office.
- Collect and process outgoing mail both external and inter-office.
- Organise local interstate and international couriers.
- Provide couriers with appropriate cost codes where necessary to allocate the invoice charges. Reconcile and code courier invoices.
3. ePROCURE
- Process all Australia RE/WS vendor invoices in eProcure including but not limited to the following:
- Submit vendor requests in eProcure for new suppliers/vendors.
- Create purchase orders in eProcure according to policies.
- Provide appropriate instructions to vendors for submission of invoices in eProcure e.g. cost coding details billing names etc.
- Process invoices in eProcure in a timely manner attach supporting documents and cost centre managers in the approval flow.
4. ARCHIVING/OFF-SITE DOCUMENT STORAGE
- Administer the off-site document archiving system for the Brisbane and Melbourne offices. Maintain the archives database.
- Identify expired archive boxes annually; arrange destruction with supplier
What we look for:
- Experience of working in Facilities Management in a corporate environment
- Proficiency in Microsoft Office suite of products. Intermediate level of Outlook MS Word and Excel.
- Excellent written and spoken English
About Wiley:
Wiley is a trusted leader in research and learning our pioneering solutions and services are paving the way for knowledge seekers as they work to solve the worlds most important challenges. We are advocates of advancement empowering knowledge-seekers to transform todays biggest obstacles into tomorrows brightest opportunities.
With over 200 years of experience in publishing we continue to evolve knowledge seekers steps into strides illuminating their path forward to personal educational and professional success at every stage. Around the globe we break down barriers for innovators empowering them to advance discoveries in their fields adapt their workforces and shape minds.
Wiley is an equal opportunity/affirmative action employer. We evaluate all qualified applicants and treat all qualified applicants and employees without regard to race color religion sex sexual orientation gender identity or expression national origin disability protected veteran status genetic information or based on any individuals status in any group or class protected by applicable federal state or local laws. Wiley is also committed to providing reasonable accommodation to applicants and employees with disabilities. Applicants who require accommodation to participate in the job application process may contact for assistance.
We are proud that our workplace promotes continual learning and internal mobility. Our values support courageous teammates needle movers and learning champions all while striving to support the health and well-being of all employees for example we offer meeting-free Friday afternoons allowing more time for heads down work and professional development.
We are committed to fair transparent pay and we strive to provide competitive compensation in addition to a comprehensive benefits package. The range below represents Wileys good faith and reasonable estimate of the base pay for this role at the time of posting roles either in the UK Canada or USA. It is anticipated that most qualified candidates will fall within the range however the ultimate salary offered for this role may be higher or lower and will be set based on a variety of non-discriminatory factors including but not limited to geographic location skills and competencies. Wiley proactively displays target base pay range for UK Canada and USA based roles.
When applying please attach your resume/CV to be considered.
Employment Type
Part-Time
