Human Resources Benefits Specialist

POSITION SUMMARY

Responsible for the administration and implementation of the Mistequa Casino Hotel Medical Vision Dental Life insurances alongside additional benefit programs available to eligible team members. Produce various reports as requested by management. Assist in the everyday functions of the Human Resources Department when necessary. Assist the HR Manager in administrative and implementation of HR programs as requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(These functions are intended as a general illustration of the work performed in this job classification and are not all inclusive for this position)

• Must be willing to work with all regulatory agencies i.e. Gaming Commission State and Federal.
• Must learn and ensure policies and procedures are being followed per the Internal Controls.
• Must adhere to the Mistequa Casino Hotel team member Handbook.

• Must adhere to our SMILE service standards and Core Values by providing excellent guest service. Maintain a positive and productive attitude with guests as well as fellow team members.
• Maintains all team member medical files. Conducts general upkeep of all new existing and terminated files with confidentiality.
• Prepare benefit material packets for eligible team members.
• Notify team members eligible for insurance benefits in sufficient time essential to the original new hire 90-day requirements.
• Obtain waiver of insurance from team members not taking part in any insurance offered.
• Enter and maintain all benefit information into the ISolved HRIS system.
• Prepare organize and connect with each team member during the mandatory open enrollment event.
• Assist team members with questions or concerns regarding insurance coverage claims billing or eligibility.
• Responsible for appropriate processing of new enrollments changes and cancellations of all insurance plans.

• Prepare submit inform and assist team members with short-term disability applications workmans compensation claims accident critical illness hospital indemnity and life insurance claims within the timeline of each entitys requirements.
• Post announcements and changes to any insurance benefits in the team member break room.
• Attend benefit committee meetings as scheduled by the Spokane Tribe of Indians Benefits Specialist Insurance brokers or 401k broker.
• Maintain and update benefit packages as appointed by the Spokane Tribe of Indians.
• Inform and assist any eligible team member in the TFML process.
• Monitor and communicate return dates to team members utilizing TFML leave.
• Calculates team member insurance deduction per pay period in correspondence to the first pay period of the month insurance begins.
• Submit all deductions and adjustments to the payroll department using insurance change form.
• Maintains team member monthly census for each insurance to be paid.
• Submit all insurance statements and census to accounting department for payment on/or before due date.
• Reconciles all insurance to be paid ensuring accuracy between the business team member and companies to be paid.
• Prepares completes and submits Affordable Care Act (ACA) 1094-C and/or 1095-C reporting information into ISolved HRIS system.
• Deliver completed ACA 1094-C and/or 1095C reporting form to all former active and inactive team members.
• Submits quarterly TERO reports to the Spokane Tribe of Indians TERO department and HR Manager.
• Maintains and submits weekly and monthly team member reports to STGC and General Manager
• Participates on the Title 31 committee.
• Responsible for all team members taking and passing the annual Title 31 testing.
• Responsible for recording and storing all title 31 tests each calendar year.
• Process and file all unemployment claims to the Washington State Employment Security Department.
• May be called to occasionally participate in WSESD unemployment appeal.
• Assist the HR staff and Manager in proactively working towards the HR department goals and vision statement.
• Trains and assists other benefit departments of the Spokane Tribe of Indians when requested.
• Assist in team member appreciation activities by preparing organizing and being present during all planned events.
• Assists with preparation of special events as directed.
• Assist in maintaining floor security by notifying Management and Security of suspicious activity.

• Held accountable to the highest degree for the accuracy and thoroughness of departmental records and reports.
• Other duties as assigned.

GENERAL CONDITIONS

Must have ability to:

• Communicate effectively with all levels of team members guests and outside contacts.
• Work effectively in a fast-paced environment.
• Move around all work areas effectively and efficiently.
• Able to work periodically under conditions of extreme urgency (creating higher levels of job stress).

JOB QUALIFICATIONS

• Must be 18 years of age.
• Bachelors degree in Human Resources or related field or equivalent combination of education and experience.
• Excellent organizational planning and communication skills required.
• Ability to multi-task.
• Expertise with MS office (e-mail Word Excel PowerPoint). Must have the ability to create business correspondences forms reports charts and graphs.
• Ability to be a team player.
• Ability to work independently and use good judgment.
• Operate office equipment such as photocopiers facsimile machines computers and multifunctional office systems.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the team member may be required to talk hear stand walk sit reach climb stoop kneel crouch or crawl and have hand to finger dexterity.

Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job.

While performing the duties of this job the noise level in the work environment is usually moderate.

REGULATORY AND COMPLIANCE RESPONSIBILITIES

In addition to the other duties described herein every team member has the following responsibilities related to compliance with laws and regulations:

• Must be 18 years of age to obtain and maintain a License C with Spokane Tribal Gaming Commission.
• Attend required training sessions offered by the Casinos.
• Perform the duties described in compliance with local laws and regulations.
• Take the necessary steps to ensure minors are not allowed to gamble or loiter in gambling areas drink alcoholic beverages or purchase tobacco.
• Have knowledge of the ordinances regulations laws policies and procedures relating to the team members department.
• Consult Internal Control Procedures and Policy Manuals for guidance.
• Report illegal activity to Security or the appropriate levels of Management.

ALL EMPLOYEES ARE REQUIRED TO SUBMIT TO A PRE-EMPLOYMENT DRUG TEST AND AT RANDOM FOLLOWING EMPLOYMENT

ALL EMPLOYEES MUST PASS A CRIMINAL BACKGROUND INVESTIGATION AND BE ABLE TO OBTAIN A SPOKANE TRIBAL GAMING LICENSE

THE MISTEQUA CASINO HOTEL RESERVES THE RIGHT TO HIRE ACCORDING TO ITS INDIAN PREFERENCE POLICY

ALL POSITIONS WITH MISTEQUA CASINO HOTEL ARE SUBJECT TO A 90 DAY ORIENTATION PERIOD

APPLICATIONS ARE AVAILABLE AT THE MISTEQUA CASINO HOTEL HUMAN RESOURCES DEPARTMENT AND GUEST SERVICES

FOR INFORMATION CONTACT: HUMAN RESOURCES

1- Ext 288 OR FAX: (509) 935- 6223

E-MAIL:

Required Experience:

Unclear Seniority