Opportunities: Secretary 2 (Administrative Assistant)
Opportunities: Secretary 2 (Administrative Assistant)
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Job Description
Competition # :46569
Department:Opportunities and Social Development
Location:HALIFAX
Type of Employment:Permanent
Union Status:NSGEU - NSPG
Closing Date:30-Jul-25(Applications are accepted until 11:59 PM Atlantic Time)
About Us
Through our services we advocate and help vulnerable Nova Scotians be independent self-reliant and secure. We work collaboratively across the province with a strong dedicated network of supports and staff to achieve desired and shared outcomes for all.
About Our Opportunity
Are you an excellent multi-tasker with great communication skills and an upbeat professional work ethic Do you thrive in a fast-paced environment and enjoy working as part of a team
Were hiring for an Administrative Assistant; this is a busy role where you are responsible for a wide range of administrative duties and you are considered the communication hub of the office connecting everyone to everything. You are a critical team resource who ensures that the administrative functions of the office operate efficiently by planning and coordinating secretarial services and providing staff and the public with current and up-to-date information.
Primary Accountabilities
You will provide support to managers employees and office visitors by handling a variety of tasks; all the while ensuring that all interactions are positive and welcoming. A few of your key responsibilities include:
- Coordinating electronic calendars arranging meetings and travel accommodations
- Coordinating office equipment and technology as well as supportingand trouble shooting with staff as required
- Preparing agendas and taking accurate minutes/notes
- Preparing various confidential correspondence across our various programs
- Reviewing sorting and distributing mail
- Responding to inquiries from the public agencies and departments for multiple program areas
- Maintaining accurate data along with preparing statistics and reports
Qualifications and Experience
You have a one (1) year business course and a minimum of three (3) years of secretarial/administrative support experience.
You are a collaborative team player and have proficient skills in the use of a variety of Microsoft programs such as Word Excel PowerPoint Outlook or equivalent. You must be proficient in the use of office equipment and technology (printers laptops laptop accessories monitors etc.). Attention to detail and a high level of accuracy in your work is essential. You must use a great deal of judgment when handling telephone inquiries because of confidential matters. Ideally you are able to multi-task and are a self-starter who is highly motivatedand results-driven with integrity and the ability to work with minimal supervision.
You must demonstrate the ability to work independently in a busy and challenging environment along with the ability to exercise sound judgment around issues requiring a high degree of tact and diplomacy. Excellent organizational communication (written and verbal) and interpersonal skills are essential to your success in this role.
We will assess the above qualifications and competencies using one or more of the following tools: written examination standardized tests oral presentations interview(s) and reference checks.
Equivalency
We recognize equivalent combinations of training education and experience providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include but are not limited to:
- A completed related bachelors degree
- Four (4) years total related experience
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement the Government of Nova Scotia offers its employees a wide range of benefits such as aDefined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here: Benefits for government employees.
Working Conditions
Most of your time is spent in a comfortable office setting. You may occasionally be required to move/lift light objects such as office supplies equipment and files. You will have daily contact with the public various Government Departments as well as other local Agencies and Institutions.
Your normal work week is 35 hours/week 7 hours/day.
What We Offer
- Career Development where you have access to career guidance tools resources and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued respected connected and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths.
- Department Specific Flexible working schedules.
Pay Grade: CL 18
Salary Range: $1684.00- $1884.17Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights you require an accommodation throughout the recruitment process please contact us at
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Employment Type
Full-Time
