Opportunities: Prothonotary (Program Admin Officer 3)
Opportunities: Prothonotary (Program Admin Officer 3)
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Job Description
Competition # :46653
Department:Justice
Location:HALIFAX
Type of Employment:Permanent
Union Status:NSGEU - NSPG
Closing Date:12-Aug-25(Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice including court administration and security.
The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal Supreme Court of Nova Scotia (including Family Division) Provincial Court Family Court Small Claims Court Probate Court and Bankruptcy Court. The courts act independently from the government to address individual cases.
For more information on the Department of Justice Court Services please visit our website: Our Opportunity
As a Provincial Rota and Scheduling Manager you are solely responsible for the management and promotion of an equitable judicial workload and timely access to justice by developing multiple year Supreme Court Rotas and Monthly Calendars for the Family Division of the Supreme Court of Nova Scotia. A high level of judgment independent decision-making discretion negotiation and analytical skill is required in the exercise of the duties of the Provincial Rota and Scheduling addition the incumbent must possess expert knowledge of all levels of court and their administrative. The incumbent may be called upon to perform the judicial functions of a Justice of the Peace and Deputy Prothonotary. The incumbent performs the position duties in accordance with the Courts Rota Policy and the Civil Procedure Rules and as assigned under the Court Officials Act.
Primary Accountabilities
Responsibilities include:
- Accountable to the Supreme Court Family Division for managing the Rota by communicating direction on behalf of the Supreme Court Family Division across Nova Scotia. Consults with the Chief Justice and Associate Chief Justice of the Family Division of the Supreme Court about issues that will have a significant impact on the yearly Rota and Rota policies pertaining to the Family Division of the Supreme Court.
- Manages a province-wide schedulers communication network to ensure calendar information is current any operational problems identified by the schedulers are resolved in an appropriate and timely fashion and ensures that prothonotaries and schedulers across the province are informed of new or amended policies and procedures.
- Analyzes and evaluates information arising from detailed statistical reports on court cases (i.e. weekly monthly and yearly sittings; document filings; long trials; district sittings; chambers; delay times; jury terms) and provides regular reports regarding volume and efficient case disposition.
- Develops policies for implementing the Rota and ensures compliance by preparing and maintaining proceduresmanuals andongoing training of staff.
- Provides input to stakeholders on policy/procedures and system changes; develops and presents training/presentations related to Rota policy and the Docket Information Sharing component of court matter database; mentors/assists scheduling staff and other stakeholders across Nova Scotia as required or appropriate.
Qualifications and Experience
As the successful Justice Officer 4 you will have a four year Bachelors degree plus five years of related experience in a justice environment or an acceptable equivalent of education experience and training.
For this position you must have understanding and knowledge of the Rules Statutes and policies that govern court actions and the scheduling operation. A sound working knowledge of the justice system court operations and the implications of judicial independence is needed. You must be able to exercise sound judgment and independent decision-making skills based on legislation and policies.
You must be able to critically examine detailed statistical information and to communicate effectively in a clear and concise manner both verbally and in writing. Your ability to prioritize meet deadlines and manage a constantly evolving workload will be important to your success in this role. You will have experience dealing positively with people in a multi-faceted and stressful environment communicating with tact and discretion in a clear and concise manner.
Your experience and competency in a computerized environment using Microsoft Office products with proficient and accurate keyboarding and data entry skills is required. You will have experience adapting to rapidly evolving technologies and procedures.
The strong organizational time management and multi-tasking skills you have developed will be important. Your key skills include attention to detail confidentiality and the ability to work under pressure and deadlines.
Bilingualism with oral and written skills in English and French will also be considered an asset.
We will assess the above qualifications using one or more of the following tools: written examination standardized tests oral presentations interview(s) and reference checks.
Equivalency
Equivalencies include but are not limited to:
- Three years of undergraduate study in addition to six years of related experience
- A two-year certificate/diploma plus seven years of related experience
- A one-year certificate/diploma plus eight years of related experience
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here: Benefits for government employees.
Working Conditions
- Normal work week is 35 hours/week 7 hours/day (typically the hours are 8:30 AM to 4:30 PM this may vary depending on operational needs)
- You will be exposed to emotional and sensitive issues. Dealing with difficult or distraught individuals creates a stressful environment
- There is a high demand for accuracy and attention to detail while working in a high volume and complex service area
- Regardless of the situation you must be able to display a completely impartial attitude at all times
Additional Information
Some travel and overtime may be required.
This position will require an enhanced level of security screening for external applicants.
What We Offer
- Career Development where you have access to career guidance tools resources and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued respected connected and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths.
- Department Specific Flexible working schedules.
Pay Grade: PR 13
Salary Range: $2556.10- $3107.16Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights you require an accommodation throughout the recruitment process please contact us at
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Required Experience:
Unclear Seniority
Employment Type
Full-Time
