Sr. Specialist, Procurement
Sr. Specialist, Procurement
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$ 61185 - 82611
1 Vacancy
Job Description
Description
- Milwaukee Area Technical College (MATC) is Wisconsins largest and most diverse technical college offering 170 high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives industry and our community by preparing students today for the careers of tomorrow. Together we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at.
Under the general supervision of the Manager Procurement provide efficient purchasing services and excellent customer service for the MATC District. Collaborates with departments and vendors to ensure continued uninterrupted supply of materials and services to the college in the most cost effective manner possible. Daily responsibilities are completed independently using established policies and general objectives. Contact with supervisor limited to problems or unusual conditions. Communication is continuous between the division industry partners specialized agencies and governmental regulatory bodies. Characteristic Duties and Responsibilities
- Collaboratively develop and maintain electronic procurement and data files that ensures compliance with purchasing policies and procedures; reviews and obtains and applies purchase conservancy.
- Reviews external purchase requisitions to determine method of acquisition and potential alternative substitute materials to improve delivery or reduce costs.
- As primary quote administrator prepares and negotiates bid specifications quote and bid documents best pricing and terms; maintain required quote documentation per MATC guidelines assist Procurement Manager with Bid and RFPs upon request.
- Assists department purchasing including specification development for bids and quotes.
- Trains college staff in multiple departments on purchasing policies procedures and ordering methods.
- Create purchase orders in COSMO system print purchase orders; purchase order follow up and expediting; processing of requisitions; and updating of appropriate purchase order logs files and systems
- Prepares and negotiates best price and terms for purchase orders.
- Assists Procurement Manager with annual review of all District-wide procurements in preparation of a formal report for the MATC Board required by state statutes.
- Evaluates and understands market conditions and pricing trends for higher education purchases and adjusts to those changes.
- Understands best business practices used in purchasing including knowledge of supply chain and logistics operations and purchasing management techniques including system contracting procurement card purchasing and E-commerce.
- As primary administrator of Staples Purchasing Program performs internal audit of Staples statements; performs online administrative tasks related to the Staples program; trains MATC Staples program participants including Staples account approvers refresher courses on approvals initialing and current college policies and procedures.
- Serves as direct representative of Procurement Manager on purchasing issues in Managers absence.
- Monitors and reports on the status of Staples purchases as well as other purchases ordering systems.
- Develops an association with professional purchasing associations and purchasing consortiums such as NAPM APICS IPC WTCS WAPP etc.
- Assists Procurement Manager with annual review of District purchases and report preparation for the MATC District Board as require by state statutes.
- Purchasing (P) Card: Assist Procurement Manager with program responsibilities. Perform internal audit of statements and activity. Perform online administrative tasks related to the program and train MATC cardholders on college policies and procedures. Train P-card users and approvers initial and refresher training.
- Ensures all college purchases are legitimate and properly approved in accordance with district state and Wisconsin Technical College System requirements.
- Performs other related duties as required for the efficient operations of the division.
Qualifications
Compliance with all state federal and accreditation standards/requirements as well as all MATC policies and procedures.
Required Education: Bachelors degree in Accounting Business Administration or related field.
Preferred Education: Masters degree is preferred.
Required Experience: Three (3) years of experience of related work experience.
Preferred Experience: Prefer more than three (3) years of relevant experience in public purchasing.
Preferred License/Certification: C.P.M. (Certified Purchasing Manager) C.P.P.O. (Certified Public Purchasing Officer) certification or C.P.P.B.
Knowledge Skills & Abilities:
- Working knowledge of procurement inventory purchasing accounts payable and budget procedures.
- Knowledge of state federal and WTCS procedures laws regulations and codes.
- Working knowledge of Datatel ERP system desirable.
- Knowledge and ability to utilize applicable facilities management software and Microsoft Office including excel and word.
- Strong verbal written analytical and persuasive skills and the ability to interact effectively with all levels of employees and management.
- Strong organizational skills with a demonstrated ability to multi-task.
- Ability to provide leadership and team building ability strong supervisory and management skills and experience in Managers absence.
- Demonstrated skills in problem solving.
- Ability to establish and maintain effective working relationships withstudents co-workers staff vendors and the general public.
- Ability to hire train and supervise staff and student workers.
- Ability to work effectively with individuals from diverse educational and socio-economic backgrounds.
Supplemental Information
The department operates Monday through Friday from 8:00 a.m. to 4:30 p.m. The role is located at the downtown campus.
Salary InformationSalary is listed to the midpoint of therange and placement is determined based on years of experience internal salary equity and a review of the applicants employment and educational background as listed on the fully completed job application.
Application MaterialsA complete application entails providing thorough details including personal information educational background and comprehensive work experience. This should include specific job positions held duties performed dates of employment and any relevant licenses or certifications. Additionally candidates may be required to attach copies of licenses or certifications as requested by the employer. Its crucial to ensure all aspects of the application are thoroughly addressed and documented.
EEOMilwaukee Area Technical College will not discriminate against any employee applicant for employment student or applicant for admission on the basis of race color national origin ancestry sex sexual orientation creed religion political affiliation marital status parental status pregnancy disability age membership in any reserve component of the armed forces union affiliation arrest and conviction record or any other protected category under applicable local state or federal law.Milwaukee Area Technical College is an Equal Opportunity/Access Educator/Employer. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process please contact our office at (Wisconsin Relay System: 711) or email
Required Experience:
Senior IC
Employment Type
Full-Time
