Administrative Assistant

NKSFB LLCis the largest business management firm in the country with more than 650 employees working from seven officesin the Los Angeles and New York City area. We work alongside the worlds top artists in music film and television as well as athletes executives entrepreneurs and other high achievers offering a sophisticated range of concierge-style services to meet their lifestyle management needs.

Your Role:

We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic tax this role you will provide essential administrative and operational support to ensure the smooth and efficient functioning of the department. From managing documentation and coordinating communications to assisting with compliance tracking and reporting your contributions will play a key role in helping the team meet critical deadlines and maintain accuracy across all functions. This is an excellent opportunity for someone who thrives in a fast-paced deadline-driven environment and is looking to grow within a professional services setting.

What will you do

General Administrative Support

• Open sort and distribute incoming mail to the appropriate team members.
• Scan and electronically file both legacy (old) and current tax documents into the document management system.
• Prepare and send certified mail and other outgoing correspondence as needed.
• Coordinate and order lunches and dinners for staff during peak busy season periods.
• Assist with scheduling meetings and managing calendars as needed.

Tax Compliance Support

• Maintain and regularly update the Tax Notice Log ensuring all notices are tracked responded to and properly closed out.
• Update the Master Tax Directory with the most current information.
• Assist with updated to organization charts.
• Monitor and update tasks and statuses in CCH Axcess Workflow (XCM).

Reporting and Data Management

• Run reports from internal systems (e.g. CCH Axcess Workflow SafeSend Sureprep) to track status of tax returns notices and usage.
• Assist with data entry and maintenance of client and engagement information across platforms.

Billing and Financial Support

• Follow up on payment requests.
• Coordinate with the billing team on administrative tasks or data entry if required.

What Do you Need to Succeed:

• Competency in Microsoft applications including Word Excel and Outlook
• Self-motivatedwith excellent organization skills
• Strong verbal and written communication skills a must
• Attention to detail and ability to multi-task is an asset
• Strong organizational and problem-solving skills
• Exceptional interpersonal skills
• Friendly and professional demeanor
• Ability to work well with a team and pitch in when needed

Education and Experience Requirements:

• High School diploma required

Physical Demands and Work Environment:

• Occasional standing walking crouching and lifting to 15 pounds.
• Frequent use of hands and reaching with hands and arms.
• Regular talking hearing seeing and sitting.
• Moderate to the loud noise level.
• Risk of electrical shock.

Salary Range:The salary range for this role is$55000-$65000 and represents the firms good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors including but not limited to the candidates relevant experience qualifications and location.

What We Offer: NKSFB offers a great variety of benefits and perks to our employees. Some of these include:

• Medical Dental and Vision coverage
• Flexible Spending Account
• Basic Life and AD&D
• Voluntary Life and AD&D
• Long Term Disability
• Voluntary Critical Illness and Cancer Hospital Indemnity and Accident Coverage
• Genetic Screening and Cancer Support
• Pet Insurance
• Accrue X (Add in about of days per job title) PTO days annually.
• 401k Match and Profit-Sharing Plan
• 10 Paid Holidays and 1 Floating Holiday

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties tasks and responsibilities. Employees may also perform other duties as assigned.

NKSFB LLCis an Equal Opportunity Employer and is committed to diversity and inclusion. If youre a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position please contact us at.

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