Executive Secretary II
Executive Secretary II
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Job Description
Job Requisition ID:48443
Opening Date: 07/28/2025
Closing Date: 08/08/2025
Agency:Department of Human Services
Class Title:EXEC SECRETARY II - 14032
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Salary: $5227 - $7227 per month ($62724 - $86724 per year)
Job Type: Salaried
Category:Full Time
County: Kane
Number of Vacancies: 1
Bargaining Unit Code:None
Merit Comp Code:Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100 CMS100b or any other document that is not a Resume or CV.
When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number 48443
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Behavioral Health and Recovery is seeking to hire an Executive Secretary II located in Elgin Illinois. Performs administrative secretarial work for the DBHR Associate Director of Hospital Operations and other designated administrative/professional staff. Plans and performs complex administrative work including substantial word processing activity and complex and confidential materials involving facility-wide program policies investigative reports confidential labor relations issues and highly sensitive and confidential materials. Serves as receptionist. Acts as resource to other staff in the DBHR Associate Directors Office. Coordinates and schedules meetings/appointments and travel plans for Associate Director and other designated staff.
Essential Functions
- As administrative secretary coordinates and monitors work flow to and from the Division of Behavioral Health and Recovery (DBHR) Associate Director of Hospital Operations and other designated administrative/professional staff offices making independent decisions for resolution of problems; works with staff to assure proper and timely completion of assignments.
- Performs administrative functions for the DBHR Associate Director of Hospital Operations and other designated administrative/professional staff.
- Serves as receptionist.
- Acts as a resource to other staff in the DBHR Associate Directors office providing guidance and direction in the use of word processing computer programs and analytics and electronic mail.
- Coordinates and schedules meetings/appointments for the DBHR Associate Director of Hospital Operations and other designated administrative/professional staff.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of two (2) years of secretarial or business college and two (2) years of secretarial experience or completion of high school and four (4) years of secretarial experience.
- Requires the ability to keyboard accurately at 55 wpm.
Preferred Qualifications
- Four (4) years of secretarial experience for a public or private organization.
- Three (3) years of experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
- Two (2) years of experience conducting special projects which include evaluating existing and proposed programs policies and procedures for public or private organization.
- Two (2) years of experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
- Two (2) years of experience working with Excel MS Word and other related document programs/applications.
- Two (2) years of experience researching and developing correspondence to internal/or external individuals.
Conditions of Employment
- Requires ability to pass the IDHS background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
- Requires the ability to utilize office equipment including personal computers.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours:Mon - Fri 8:30am - 5:00pm; 1-hour unpaid lunch
Work Location:750 S State St Elgin Illinois 60123
Division of Behavioral Health and Recovery
Elgin Mental Health Center
Administration
Posting Group:Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy safe and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion Accessibility Responsibility and Equity.
As a State of Illinois Employee you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal Sick & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full-Time
