Facilities Assistant
Facilities Assistant
Posted on :
30-07-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Job Description
We are currently seeking a diligent and personable individual to join our team as a Facilities Assistant. The primary responsibility of this role is to support the smooth operation of our facilities with a focus on providing excellent customer service and administrative assistance.
Job Responsibilities:
- Greet and welcome individuals via phone email or in person ensuring a positive experience for all visitors.
- Manage incoming calls and direct them to the appropriate personnel. Maintain a tidy and organized reception area.
- Maintain accurate files and records using efficient filing systems.
- Assist various teams with administrative tasks such as call redirection correspondence distribution and scheduling meetings.
- Coordinate facility logistics including workspace organization training room setup and meeting arrangements. Monitor and manage stock levels of office supplies water coffee etc. by placing orders and tracking deliveries. Build and maintain relationships with external agencies and suppliers. - Facilitate the onboarding and departure processes for employees including providing initial work information and managing access permissions.
- Coordinate maintenance services and repairs for premises and equipment as directed by the Senior Facility Assistant or Facility Manager.
- Handle requests related to mobile telephony including activation deactivation and upgrades under supervision.
- Manage document registration and shipment through postal offices.
Requirements:
- Excellent communication and interpersonal skills.
- Strong organizational abilities and attention to detail.
- Proficiency in MS Office suite.
- Ability to multitask and prioritize tasks effectively.
- Previous experience in a receptionist or administrative role preferred.
- Knowledge of facility management procedures is advantageous.
If you are a proactive individual with a passion for customer service and administrative support we invite you to apply for the role of Facilities Assistant.
Whats next:
Its best to apply today because job postings can be taken down and we wouldnt want you to miss this case you need further information just send us a message at and well be happy to assist!
The preceding job description had been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.
Diversity & Inclusion
Here at the Stefanini Group we value plurality and equity regardless of race sexual orientation disability age ancestry religion gender and nationality. We understand and encourage the importance of being you!
About us
We are a Brazilian company with over 35 years of experience in delivering IT services worldwide ranging from IT outsourcing to application development or IT staffing. We have a direct presence in 41 countries through our 70 offices located throughout the world. We have managed to become the preferred partner of many small-to-midsize local and regional companies as well. Most of our clients come from industries such as financial services manufacturing telecommunications chemical services technology public sector and utilities.
Stefanini has career opportunities locally and around the world for professionals interested in a vibrant passionate team-oriented workplace. If you are a customer-centric person with a get it done attitude come over for coffee and a talk on your future career with us! Learn more about us on and join us on LinkedIn Facebookand Instagramwhere we regularly post insights from our colleagues.
#LI-ONSITE
Employment Type
Contract
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
