Executive Secretary III
Executive Secretary III
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$ 5384 - 7631
1 Vacancy
Job Description
Job Requisition ID:48437
Opening Date: 7/15/2025
Closing Date: 07/29/2025 11:59pm
Agency:Department of Juvenile Justice
Class Title:EXEC SECRETARY III - 14033
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary $$5384 a month; Full Range $5384-$7631
Job Type: Salaried
Category:Full Time
County: Logan
Number of Vacancies: 1
Bargaining Unit Code:RC014 Clerical Employees AFSCME
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Juvenile Justice is looking for a candidate to serve as an Executive Secretary III to work at IYC Monarch in the Superintendents Office. The ideal candidate is self-motivated task oriented utilizes excellent organizational skills shows great attention to detail and has great interpersonal skills. This position serves as a confidential assistant to the Superintendent and performs highly confidential sensitive administrative tasks within the agency. Time management is essential in this position and the ideal candidate will be able to process information and materials in a timely manner. A background in policy and procedure would be a plus for our ideal candidate. We are looking for an energetic candidate looking to be an integral part of the Administrative Team working with both administrative staff at the institution level as well as executive staff within the Illinois Department of Juvenile Justice. We encourage all qualified applicants to apply. If interested in this position please apply according to the instructions on the job posting.
Essential Functions
- Serves as an administrative secretary.
- Keyboards correspondence memoranda and reports of a confidential and sensitive nature that have an impact on program policies and procedures.
- Serves as clerical support for administrative staff.
- Serves as a liaison to the Central Office staff Government officials department heads staff and the general public through oral and written communications.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qaulifications
- Requires knowledge skill and mental development equivalent to completion of two years secretarial or business college and three years of secretarial experience or completion of high school with five years secretarial experience.
- Requires ability to type accurately at 55 words per minute.
Preferred Qualifications (In Order of Significance)
- Prefers at least two years of experience serving as a clerical assistant to executive level leadership.
- Prefers at least two years of professional experience gathering compiling and entering data for special projects and reports.
- Prefers at least two years of experience serving as a liaison between executive leadership and stakeholders.
- Prefers at least two years of experience receiving and maintaining sensitive information and ensuring confidentiality.
- Prefers at least two years of experience assisting with budgetary projections in a professional setting.
- Prefers at least three years of professional experience receiving and directing calls for a large entity.
- Prefers at least three years of experience using computerized systems and software to conduct daily tasks.
- Prefers at least two years of professional experience coordinating and organizing executive level leadership schedules and travel arrangements.
- Prefers at least two years of timekeeping experience.
Conditions of Employment
- Requires the ability to pass an IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs including cannabis by an employee regardless of position held is prohibited.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departmentssecurity programming education mental health and morecollaborate with the understanding that youth are physically emotionally and cognitively different from adults. The department provides extensive services to young people through a developmental treatment-focused model of care that builds youth resiliency engages families and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois communities.
Work Hours: 8am - 4pm Monday-Friday; Sat/Sun/Holidays off
Work Location: 861 S State St Lincoln IL 62656-2571
Agency Contact: IDJJ Human Resources
Email:
Posting Group:Office & Administrative Support; Public Safety
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full Time
