Microsoft Office Specialist/Business Analyst
Microsoft Office Specialist/Business Analyst
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Salary Not Disclosed
1 Vacancy
Job Description
General Summary
The Florida House of Representatives Office of Information Technology is seeking a detail-oriented and highly motivated Microsoft Office Specialist with a strong focus on Microsoft Word to support internal customersspecifically legislative committee staff.
This hybrid role blends document troubleshooting training and business analysis within a structured government environment. It offers a unique opportunity to learn the legislative process from end to end. The ideal candidate will be a proactive problem solver with strong technical and analytical skills capable of supporting mission-critical documentation workflows.
FINANCIAL DISCLOSURE: Pursuant to sections 112.3144 and 112.3145 F.S. this position is required to electronically file a Form 1 Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.
Examples of Work Performed
- Create format edit and troubleshoot professional documents using advanced Microsoft Word functions
- Apply styles templates table of contents bookmarks content controls and document protection techniques
- Provide hands-on assistance and informal training to committee staff regarding Word functionality and formatting standards
- Collaborate with IT developers and subject matter experts to translate business requirements into technical solutions
- Analyze workflows and propose improvements to support legislative operations
- Coordinate small-scale IT and documentation projects ensuring timely deliverables and clear communication
- Design and execute test scripts and validate new features applications or functions in collaboration with IT developers and committee staff
- Produce technical reports manuals and operational materials in support of committee activities
- Maintain confidentiality and secure handling of sensitive documentation
- Participate in learning activities focused on understanding legislative procedures and cycles
Knowledge Skills and Abilities
- High proficiency in Microsoft Word with strong grammar layout and proofreading skills
- Experience in troubleshooting formatting issues and guiding others through best practices
- Strong ability to manage multiple concurrent projects and meet tight deadlines
- Ability to analyze user requirements and prepare functional specifications
- Excellent verbal and written communication skills with a talent for distilling complex concepts
- Proven interpersonal skills for collaboration with internal customers in a legislative setting
- Perform other related duties as required.
Minimum Qualifications
A bachelors degree from an accredited college or university in computer science management information systems mathematics or engineering.
Progressively responsible information systems experience can substitute on a year-for-year basis for the required college education.
Any combination of progressively responsible information systems experience and post-secondary training in disciplines as described above totaling four years.
Preferred Qualifications:
Preference will be given to applicants with the following:
Technical Skills & Certifications
- Microsoft Office Specialist (MOS) Certification in Word (Associate or Expert level)
- Proficient in Microsoft Office Suite Windows OS and remote support tools
- Experience with SharePoint or other document collaboration platforms
- Strong understanding of computer systems mobile devices and other tech products.
- Familiarity with project management methodologies and tools
Professional Experience
- Minimum of 3 years of experience in business analysis and/or office specialist support
- Background in administrative clerical legal assistant or technical writing roles
- Experience analyzing and interpreting user requests and translating them into actionable solutions
Soft Skills
- Interest in civic engagement and the mechanics of policy-making
- Ability to interact professionally with stakeholders across various levels
- Calm under pressure and responsive to customer needs
- Ability to establish and maintain effective working relationships with others
- Ability to work both independently and as part of a team
- Excellent communication and interpersonal skills
Salary:
Commensurate with experience.
The Legislature offers a competitive benefits package.
Application Deadline
Open until filled
Submission of Application
Interested parties may apply with cover letter and resume via or send anAlternate Application to:
Office of Administration & Professional Development
Florida House of Representatives
402 South Monroe Street 1201 Capitol
Tallahassee Florida 32399Accommodation for Disability:
If an accommodation is needed for a disability please notify Human Resources at .
Required Experience:
IC
Employment Type
Full-Time
