Non-Staff Consultant
Non-Staff Consultant
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Job Description
OVERVIEW
Parent Sector:Natural Sciences Sector (SC)
Duty Station:Paris
Classification of duty station:filter12
Standard Duration of Assignement :filter13
Job Family:Natural Sciences
Type of contract:Non Staff
Duration of contract:From 7 to 11 months
Recruitment open to:External candidates
Application Deadline (Midnight Paris Time):27/06/2025
UNESCO Core Values: Commitment to the Organization Integrity Respect for Diversity Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
In the framework of UNESCOs Programme and Budget and to strengthen rapid response capabilities for natural hazards UNESCOs Natural Sciences Sector has established the Emergency Fund (EF) with support from the Government of Japan. To guide and facilitate the efficient operationalization of the EF UNESCO seeks a recognized specialist with expertise in crisis response mechanisms and fund deployment frameworks. The consultant will advise on roster management stakeholder engagement strategies procedural tools and knowledge products required to operationalize the EF in compliance with UNESCO standards.
Objective
Provide technical expertise and advisory support for the design implementation and optimization of the Emergency Funds operational mechanisms. This includes expert roster management strategic communications and contribution to the preparation of technical documentation related to fund-supported deployments.
Key Activities
The Consultant will carry out the following tasks under the supervision of the Programme Specialist (P3) if the DRR unit:
Long Description
Phase 1: Setup (First 3 months)
Review existing Emergency Fund Management Guidelines and operational documents.
Draft a work plan and timeline for consultancy activities
Support development and population of the EF Expert Roster (internal and external experts).
Draft technical inputs and advisory notes for the preparation of Long-Term Agreements (LTAs) with specialized entities thought the creation of roster/database for consultants/companies list available for LTA creation for consideration by UNESCOs procurement unit.
Long Description
Develop templates and SOPs for EF workflows including application deployment follow-up and reporting processes. This includes:
o Incorporate detailed communication procedures to be followed after emergencies: who to contact when and how including reporting obligations and escalation protocols.
o Establish a standard operational mechanism to be activated in the immediate aftermath of an emergency including coordination responsibilities between HQ field offices and sectoral partners.
Long Description
Phase 2: Technical Advisory and Knowledge Products (Next 8 months)
Set up a digital knowledge management tool (e.g. Excel-based tracker or SharePoint folder) to track EF deployments and requests.
Draft internal communication protocols and decision trees for EF activations and stakeholder coordination.
Develop templates for deployment reporting by field offices and experts.
Coordinate first round of update collection of deployment and identify gaps and elaborate actionable technical recommendations.
Long Description
Contribute to technical briefs visibility materials and internal communications that document EF activities and lessons learned (e.g. Draft visibility content (1 web article and 1 success story) based on implemented EF projects.
Assist in outreach activities to promote the EF to Field Offices partners and potential expert contributors.
Support the organization of a virtual briefing session for field offices on how to access and implement EF-supported missions.
Finalize lessons-learned report summarizing operational achievements challenges and policy recommendations.
Long Description
- D6: Monthly EF Status Report #1 and reporting templates.
- D7: EF Awareness Briefing Pack and session summary.
- D8: Technical note for LTA development and pre-identified service providers.
- D9: EF Communication Package (1 article 1 success story draft).
- D10: Advisory note on field follow-up and mission feedback improvement.
- D11: Final EF Consultancy Report with lessons learned and forward-looking recommendations
Long Description
How to apply
Interested candidates are kindly requested to apply and submit as one single document incorporating all the required elements (pdf format) to be uploaded in the application section Employment History Form including the following elements:
(a)an up-to-date curriculum vitae;
b)a statement indicating how their qualifications and experience make them suitable for the assignment;
(c)an indication of the approach he/she would adopt to carry out the assignment including any inputs that may be required from UNESCO;
(d)the overall cost of the assignment expressed as an overall lump sum. Any travel and subsistence requirements should be indicated separately.
COMPETENCIES (Core / Managerial)
REQUIRED QUALIFICATIONS
Education
- Advanced university degree in Disaster Risk Reduction Emergency Management International Development or a closely related field.
Work Experience
- At least 5 years of relevant professional experience in emergency response risk management or roster-based deployment systems.
- Prior work with UN agencies or international organizations in a technical advisory or consultative capacity.
Skills and competencies
- Demonstrated expertise in expert roster development and rapid response planning.
- Excellent drafting and coordination skills.
- Familiarity with UN/UNESCO procedures for technical cooperation.
Languages
- Fluency in English is required.
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SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice and may include tests and/or assessments as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference e-mail correspondence etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution as well as gender parity among its staff members in all categories and at all grades. Furthermore UNESCO is committed to achieving workforce diversity in terms of gender nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Required Experience:
Staff IC
Employment Type
Full-Time
