Agency Administrator - Remote
Agency Administrator - Remote
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Job Description
Job Summary:
We are seeking a highly organized and proactive Agency Administrator to manage daily administrative operations and support overall efficiency within our agency. This role is essential in coordinating internal processes supporting team members maintaining office systems and serving as a point of contact for clients vendors and partners. Ideal candidates will be detail-oriented tech-savvy and capable of handling multiple administrative tasks in a fast-paced creative or service-oriented environment.
Key Responsibilities:
Office & Administrative Support
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Oversee general office administration including scheduling supplies management and maintaining office systems.
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Manage calendars meetings and travel arrangements for senior staff or teams.
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Prepare reports documentation meeting minutes and correspondence as needed.
Client & Project Coordination
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Assist account managers and project teams with client onboarding contracts and communication.
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Track project timelines deliverables and key milestones to ensure deadlines are met.
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Support internal workflow by managing task lists shared folders and collaboration platforms.
Financial & Vendor Management
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Process invoices track expenses and assist with budget reconciliation.
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Coordinate with finance or HR departments for payroll benefits and vendor payments.
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Maintain accurate records of vendor agreements subscriptions and service renewals.
Team & Culture Support
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Support HR functions including onboarding staff scheduling and internal communication.
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Organize agency events training sessions and team-building activities.
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Act as a point of contact for internal IT or facility needs.
Required Qualifications:
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Bachelors degree in Business Administration Communications or a related field (or equivalent work experience).
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2 years of experience in office administration operations or administrative supportpreferably within a creative media marketing or recruitment agency.
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Excellent organizational and time-management skills.
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Strong written and verbal communication skills.
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Proficiency in Microsoft Office Suite and/or Google Workspace; familiarity with project management tools like Trello Asana or .
Preferred Qualifications:
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Prior experience working in an agency (advertising creative PR marketing recruitment etc.).
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Experience managing CRM billing or HR software (e.g. QuickBooks Zoho BambooHR HubSpot).
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Ability to work independently and adapt to changing priorities.
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Strong interpersonal skills and a service-oriented attitude.
What We Offer:
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Competitive salary and benefits package.
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Flexible work environment and remote work options.
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Opportunities for career development and training.
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Collaborative and inclusive agency culture.
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Regular team events wellness perks and more.
Employment Type
Full Time
