Publications Specialist (0078321T)
Publications Specialist (0078321T)
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Job Description
Description
Title: Publications Specialist
Position Number:T
Hiring Unit: Office of the Provost University of HawaiiPress
Location: University of HawaiiPress 2840 Kolowalu Street Honolulu HI 96822
Date Posted: 07/27/2025
Closing Date: 08/13/2025
Band: PayBand B
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Duties and Responsibilities- *Reviews manuscripts for substantive and stylistic problems and adherence to The Chicago Manual of Style; advises authors regarding required alterations and revisions of manuscripts page proof and indexes.
- *Reviews the work of freelance copy editors proofreaders and indexers designers and typesetters
- *Establishes Press guidelines for editorial style and procedures regularly researching and implementing updates to accommodate changes in scholarly standards and/or technology.
- *Analyzes manuscripts to ensure conformity to technical requirements and establish the required level of editing; instructs outside project managers and freelance copy editors regarding specific stylistic and substantive questions.
- *Exercises sole responsibility for planning coordinating and overseeing the flow of manuscripts illustrations page proof and indexes through the editorial and production processes.
- Creates a budget for each manuscript for the work of freelance copy editors and proofreaders.
- *Exercises independent judgment in the drafting and negotiation of contracts for the services of freelancers.
- *Exercises oversight and serves as the primary conduit of information among authors freelancers and Press as manuscripts move from final editorial acceptance to published book.
- *Establishes and maintains schedules to ensure that books meet their projected publication dates.
- *Exercises independent judgment regarding schedule changes ensuring that authors freelancers the Production Department and other staff members are informed of schedule progress and changes.
- *Copyedits discrete parts of manuscripts such as tables bibliographies and indexes to accepted scholarly standards as needed.
- *Interviews hires and supervises freelance copy editors proofreaders and student assistants as needed. Contracts for and supervises the work of outside publications services in preparation of manuscripts from copy editing through composition.
- *Researches all relevant technical developments in pre-press preparation of manuscripts and updates the training of freelancers and Press staff.
- *Produces a detailed summary of design and composition elements of manuscripts which becomes the essential reference for Production during the manufacturing phases of the project.
- *Oversees and ensures the preparation to Productions technical standards of the final updated electronic manuscript and illustration files
- Participates in the regular scheduled Editorial Design and Production meetings; updates UH Press departments of unpublished book schedules.
- *Prepares the specification of manuscripts utilizing the presswide database as a repository of data. Check proofs at all stages of the editorial process and coordinates the need for all necessary corrections.
- Other duties as assigned.
Minimum Qualifications
Education and Professional Work Experience- Possession of a baccalaureate degree in Arts & Sciences or related field and 3 year(s) of progressively responsible professional experience with responsibilities for editing booklength manuscripts or equivalent publishing related experience; or equivalent education/training or experience.
- Considerable working knowledge of principles practices and techniques in the field of editing book-length manuscripts or equivalent publishing related experience as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
- Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with editing book-length manuscripts or equivalent publishing related experience.
- Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
- For supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
Any equivalent combination of education and/or professional work experience which
provides the required education knowledge skills and abilities as indicated.
Supplemental Minimum Qualifications- Knowledge of editing book-length manuscripts following The Chicago Manual of Style.
- Knowledge of budgeting for pre-press project management of book-length manuscripts.
Desirable Qualifications- Functional knowledge of Asian and/or Pacific Island studies.
- Editorial experience at a university press.
- Familiarity with BiblioLive or comparable relational database application.
To Apply
Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) Cover letter that addresses the knowledge skills and abilities required as well as the desirable qualifications; (2) Resume;(3) Names and contact information (telephone number and email addresses) of at least three professional references; and (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire.) Late and/or incomplete applications will not be considered. All documentation become the property of the school.
Note: If you have not applied for a position before using NeoGov you will need to create an account after clicking on the APPLY button.
Inquiries: Santos Barbasa Editorial Design and Production ManagerEEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: Experience:Unclear Seniority
Employment Type
Full-Time
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