Executive Personal Assistant
Executive Personal Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
USD 85000 - 95000
1 Vacancy
Job Description
About SET Active
SET creates athleisure designed for whats next. Founded on the belief that style and comfort shouldnt be mutually exclusive the brand offers versatile pieces that transition seamlessly from workout to weekend meeting to coffee run. Blurring the line between form and function these pieces adapt effortlessly to the everyday girls ever-changing schedule. Job Title: Executive Personal Assistant to the CEO
Position Summary
The CEO and Founder of SET Active is seeking a highly organized proactive and resourceful Executive Personal Assistant to support in both their personal and professional domains. This hybrid role is approximately 35% Executive Assistant 35% Personal Assistant and 35% House Manager.
The ideal candidate is someone who thrives in a dynamic fast-paced environment is energized by making someone elses life run more smoothly and sees Executive Assistant work as a career path-not a steppingstone. Youll be at the heart of the CEOs orbit anticipating needs before they arise and bringing a calm solutions-oriented approach to everything you do.
This is a highly trusted detail-heavy role that supports not just the CEO but the overall rhythm of her home and work life.
Key Responsibilities
Executive Support
- Manage a dynamic fast-changing calendar of meetings appointments and calls
- Schedule internal and external meetings coordinate prep and follow-ups
- Track and manage tasks and to-dos on behalf of the CEO
- Anticipate needs and provide daily administrative support
- Coordinate with internal stakeholders and external partners professionally and efficiently
- Handle sensitive company and personal information with discretion
Personal Assistant Support
- Manage personal and family calendar (school schedules extracurriculars appointments hobbies)
- Schedule medical and personal care appointments
- Facilitate all online ordering package opening and returns
- Run local errands and coordinate one-off needs
- Support two family dogs (transport to/from office occasional walks grooming coordination)
- Coordinate with a travel agent for domestic and international travel
- Assist with occasional event planning (birthday parties dinners holidays)
- Provide rare backup childcare if nanny is out
Household Management
- Schedule and oversee household vendors (nannies housekeeper gardener pool service etc.)
- Ensure the home is organized clean and fully stocked
- Track household inventory and grocery needs
Oversee car maintenance (cleaning fueling service scheduling)
- Pay vendors and manage household check-writing or expense tracking
- Coordinate repairs appointments or upgrades as needed
- Send daily EOD recaps with updates next steps and priorities
Qualifications
- 2-3 years of experience in an Executive Assistant Personal Assistant or Household Manager role
- Strong organizational skills and a true love for helping others stay on track
- Comfortable supporting both personal and professional life for a founder/CEO
- Clear communicator quick thinker and proactive problem solver
- Professional composed and adaptable - even when juggling a lot
- Warm and approachable especially around children pets and family members
- Able to be direct when coordinating with vendors or managing up
- Tech-savvy (Google Suite basic project/task tools calendar systems)
- Valid California drivers license and car
Core Competencies
- Anticipatory: You dont wait to be told - you stay two steps ahead
- Discreet: Trusted with confidential and sensitive information
- Organized: Nothing slips through the cracks under your watch
- Adaptable: Able to shift gears between home kids errands meetings and vendors
- Professional: Composed and communicative in all situations
- Grounded: You want to grow in this kind of role - not use it as a stepping stone
- Warm: Friendly and personable with excellent emotional intelligence
- Direct (when needed): Able to speak up follow up and hold vendors accountable
Additional Information
This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities duties or qualifications . Responsibilities may change over time as business needs evolve.
SET Active is an equal opportunity employer. We are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race religion color national origin gender gender identity or expression sexual orientation age disability veteran status or any other legally protected characteristic.
If you require a reasonable accommodation during the application or interview process please contact our Human Resources Manager at so we can support you in accordance with the American with Disabilities Act (ADA).
Employment Type
Full-Time
