Operations Administrator
Operations Administrator
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Job Description
Operations Administrator
Come work for Diversified Maintenance a leading company in the Facilities Services Industry since 1973. At Diversified Maintenance we believe that details matter as do each of our employees and customers. Through our core values of loyalty honesty and integrity we strive to create a culture of growth and opportunity for each individual we employ.
Summary
The Operations Administrator acts as a liaison between the field operations team and corporate support teams. This position is responsible for supporting and helping the operations team in many manners as well as holding individuals accountable for performance and completion of tasks. The Operations Administrator helps drive a business units success through prioritizing activities and proactive communication.
Job Duties
- Liaison for all field operations and serves as the primary resource for hourly employees in assigned business unit
- Train Managers in their administrative responsibilities.
- Prepare and process all background screenings I-9 verifications new hires rehires re-classifications payroll changes and review separation documents.
- Support field management for successful recruiting and onboarding.
- Ensure all employee files are up to date and assist/support in other areas as it relates to the organization and state law rules and regulations.
- Maintain work order log databases change in contract databases account-billing information and manage subcontractor work orders and invoices for accuracy and completion.
- Process and code vendor invoices and recurring billing for approval and payment
- Assures contract maintenance i.e. new accounts termination changes purging etc.
- Ensure accountability of managers following policies and procedures.
- Ensure accountability with managers relating to the manager paperwork submissions deadline deliverables and final payroll submissions as it relates to standard operating procedures.
- Document customer concerns to keep operations informed of the status of assigned accounts and follow through to assure the resolution.
- Provide customer service support to customers and sub-contractors.
- Assist with new account start-ups prepare communication sheets of important information for new accounts information for new accounts and perform other duties as assigned by operational leadership.
- Assist with managing cost savings via reports relating to labor budgets and supply expense.
Requirements
Two or more years of administration experience required. High School Diploma required Bachelors degree or higher preferred. Demonstrated experience in multitasking needed. Must be highly organized and able to prioritize. Experience with Microsoft and Google products required. Bilingual in English and Spanish is beneficial.
Diversified Maintenance Systems is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to race religion color national origin ancestry age sex gender gender identity gender expression sexual orientation genetic information medical condition disability marital status or protected veteran status.
IND1
Required Experience:
Unclear Seniority
Employment Type
Full-Time
