Fiscal Specialist (0096632T) - READVERTISEMENT
Fiscal Specialist (0096632T) - READVERTISEMENT
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Job Description
Description
READVERTISEMENT
Title: Fiscal Specialist
Position Number:T
Hiring Unit:School of Ocean and Earth Science and Technology (SOEST)
Location: Manoa Campus
Date Posted: July 9 2025
Closing Date: July 28 2025
Band: B
Salary :salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: To begin approximately August 2025. Continuation subject to availability of funds and satisfactory performance. Possibility of conversion to permanent.
Duties and Responsibilities(*Denotes essential duties)
- *Manage reconcile analyze advise closeout and report on spending and budget activity for a number of fund types including research grants and contracts general operating and faculty start-up accounts. Responsible for fiscal accountability and documentation of procurement/acquisition receipt and issue records.
- *Review analyze evaluate and assist in development of budget proposals budget requests and proposed expenditure plans.
- *Prepare forecasts for short- and long-term financial plans relating to projects based on evaluation of the projects budget and operations to make recommendations on spending changes.
- * Prepare analyze and interpret the departments financial condition; monitor financial reports and records and report significant changes to supervisor.
- *Prepare reports and correspondence for internal and external review/distribution.
- *Review approve and monitor procurement transactions for allowability allocability reasonableness and availability of funds.
- *Monitors project financial operations with respect to budget preparation and expenditure control.
- *Fiscal signing authority up to $15000.
- *Research interpret and apply terms and conditions of sponsored agreements to ensure accuracy and compliance with all applicable policies and guidelines.
- *Provide advice interpretation and advise faculty staff and students by making effective recommendations including the development of options and alternatives regarding applicable policies procedures and other administrative requirements.
- *Conduct reviews and maintain fiscal transaction reports forms requests fiscal journals and records in accordance with Federal State and University rules regulations policies and procedures.
- *Recommend changes to standard operating procedures to improve operations to achieve the most efficient and economical service.
- Participate in the supervision development and training of junior fiscal staff and student assistants.
- *Provide and conduct fiscal compliance training to faculty managers and administrative support staff as needed.
- Participate on special teams or committees and prepare plans reports and analyses that improve operations ensuring compliance and identify and implement changes for increased efficiencies.
- Work as a team member to identify coordinate and evaluate problems.
- *Receive and participate in regular training opportunities relative to policies and procedures of specialty area.
- *Responsible for written and oral communications exercising tact diplomacy and good judgment in relations with others.
- *Develop and present to management and other personnel written and/or oral reports and recommendations.
- *Advise supervisor of the progress of projects assigned anticipated problems major policy changes expected affecting specialized area and completion of projects assigned.
- *Effectively resolves complaints related but not limited to award management contract administration vendor payments employee payroll and reimbursements asset inventory etc.
- Maintains and fosters effective working relationships with others both internal and external to the University.
- Assists other fiscal offices and departments in the school as needed.
- Other Duties as Assigned
Minimum Qualifications
- Possession of a baccalaureate degree in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for general business management sponsored project administration or financial or governmental accounting; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
- Considerable working knowledge of principles practices and techniques in the area of general business management or sponsored project administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
- Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with general business management or sponsored project administration.
- Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
- If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
- Demonstrated ability to analyze interpret and use sound logic and judgment when applying administrative policies and procedures.
- Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.
- Familiarity with Microsoft Excel and Word applications.
Desirable Qualifications
with the UH and RCUH accounting procurement and HR systems
of policies and procedures of UH and RCUH
To Apply:
Click on the Apply button on the top right corner of the screen and attach the required documents. Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications (2) resume (3) names and contact information of 3 professional references and (4) copies of transcripts with confidential identifiable information (i.e. social security number birth date etc.) redacted are acceptable but official transcripts will be required at the time of hire.
Incomplete and late applications will not be considered.
Note: If you have not applied for a position before using NeoGov you will need to create an account.
Inquiries: Teresa Medeiros; ;
EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
