Administrative Supervisor - SSRI
Administrative Supervisor - SSRI
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$ 46400 - 67300
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Social Science Research Institute is currently seeking an Administrative Supervisor (Administrative Assistant - Supervisor level) to serve as the lead coordinator role in the complex research business functions of the strategic mission is to foster interdisciplinary research that addresses critical human and social problems at the local national and international levels.
This role will report to the SSRI Research Operations Manager.
Responsibilities - The Administrative Supervisor will have the following responsibilities:
- Coordinate business functions for the Institutes Operations Core various units advisory boards committees and includes functions such as scheduling meetings maintaining information coordinating calendars and preparing agendas documents and reports.
- Organize and coordinate the events and academic workshops for the events include open houses workshops faculty talks and other events as scheduled.
- Manage coordinate and track the Institutes various research programs such as seed grants fellowships endowments and affiliate includes advertising research opportunities managing the process of requests application reviews award distributions/tracking annual progress reports and collecting outcome data.
- Work with the Institutes leadership and operations staffto collect information create and distribute information for internal and external stakeholders such as the Unit and Administrative SSRIs listservs and contribute content to website updates as needed
- Assist with coordination of various human resource activities include the co-fund and non-tenure line faculty reviews.
- Assist with coordination of facilities management within includes space assignments keys C-Cure access work orders etc.
- Supervision/mentorship of other operations core staff.
- Other duties as assigned.
Skills Proficient use of Microsoft Office products including Word Excel PowerPoint Access Teams etc. is in other software including SIMBA (or a similar financial system) Live25 (or a similar booking system) and Qualtrics is highly preferred.
The successful candidate will also have the following:
- Excellent interpersonal organization skills and attention to detail.
- A dedication to and understanding of the skills required to build relationships with diverse communities.
- Strong proofreading written/oral communication and customer service skills
- The ability to work on several projects at once while prioritizing appropriately in a fast-paced research-focused academic environment.
- Demonstrated ability to take initiative self-motivate and work both independently and as part of a team.
- A commitment to professional development learning and being mentored
- Prior experience in an academic research context/unit and familiarity with research grants is highly desired.
The successful candidate will be able to coordinate and complete a range of business functions within the operations core as well as across the Institutes units and workgroups research support programs and position will supervise/mentor other operations core staff. The successful candidate will also have experience in assisting with the coordination of human resources activities facilities management operations administration and reporting activities.
Work Arrangement SSRI is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $46400.00 - $67300.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
Manager
Employment Type
Full-Time
