Payroll Specialist
Payroll Specialist
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Job Description
Summary
TheDepartment ofAdultandJuvenile Detentions(DAJD) Financeofficeisaseeking detail-orientedindividual tofill one (1) Career ServicePayroll Specialist position.The primary focus of this role is to ensure timely accurate payroll processing and to provide excellent customer service for employees of DAJD. This position requires a high level of attention to detail to ensure payroll is processed accurately and in accordance with King County policies negotiated collective bargaining agreements and applicable laws while consistently meeting deadlines.
The Department of Adult and Juvenile Detention (DAJD) contributes to the public safety of the people of King County and Washington State by operating safe secure and humane detention facilities and community corrections programs. We are committed to building a diverse inclusive and equitable workplace.This recruitment will create an eligibility list which may be used to fill future Career ServiceTerm Limited Temporary or Special Duty Assignment Payroll Specialist vacancies.Job Duties
The job description is an overview and is intended to describe the general nature and level of work being performed. It is not to be an exhaustive list of all the functions and tasks required of this position.
- ProcessDAJD bi-weekly payrollthroughtheRoster Management System (RMS) intoPeopleSoft interpret data and apply appropriate codes; review analyze and verify data to ensure compliance with multiple collective bargaining agreements King County policies and State and Federal laws.
- Review and correct code applicationapply premium paysdetermine appropriate pay type for special leave situations set up and maintain additional pays and deductions.
- Processemployeecashoutrequests;calculateandprocessmanual retirementreporting.
- Trackandreportleaveconversions.
- Calculateandprocessretro pays.
- Update employee job personal and payroll information in RMS and PeopleSoft keeping systems in sync.
- Calculateadjustandtrackservicedates.
- Performreconciliationsfornumerouspayrollactivities.
- Run PeopleSoft queries; create and maintain spreadsheets for tracking reconciliation and reporting purposes.
- Review payroll data for accuracy; respond to employee inquiries related to pay leave and policies clearly and concisely explaining complex pay transactions.
- Provide payroll expertise and procedural instruction to timekeepers supervisors and employees.
- Manage incoming documents identifying high priority and/or time sensitive matters.
- File and maintain payroll documentation.
- Review Personnel Orders to align systems accounting and position information.
- Conduct New Employee Orientation.
- Perform other duties as assigned within scope and area of assignment.
Experience Qualifications Knowledge Skills
The successful candidate for this position will have a minimum of two (2) recent years experience performing professional level payroll processing and be able to quickly demonstrate knowledge and skill in the following areas:Experience with PeopleSoft or other HR Information System/Payroll software
Strong attention to detail with demonstrated analytical problem solving and research skills.
Demonstrated ability to organize prioritize and manage a demanding workload consistently meeting deadlines with minimal supervision.
Proven ability to effectively and positively work within a team environment and maintain professionalism in all situations
Demonstrated ability to maintain confidentiality and act with discretion
Proven ability to follow oral and written instructions
Demonstrated ability to maintain regular reliable and timely attendance
Intermediate proficiency skill level with Microsoft Office 365 Excel word and Outlook
Exceptional communication and customer service skills with the ability to communicate clearly and concisely verbally and in writing
Knowledge of basic accounting and mathematics
Experience processing payroll for 200 or more employee
Payroll processing for a workforce with multiple unions and 24/7 schedules
Knowledge of payroll compliance laws including FLSA FMLA Washington Paid Family Medical Leave and Washington Paid Medical Leave
Public Safety experience preferred
Supplemental Information
HOW TO APPLY: Please submit your current resume and a cover letter detailing your experience and qualifications. Completion of the full King County application and the supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application. If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
WORK LOCATION/SCHEDULE: Work location is the King County Courthouse 513 3rd Avenue Room E-245 Seattle WA 98004. M-F schedule 40 hours per week. Standard work hours are Monday through Friday 8:00 a.m. - 4:30 p.m. Schedule assignments are subject to the staffing needs of the department and bargaining unit bidding process as applicable.
UNION MEMBERSHIP:This position is represented by Public Safety Employees Union - Non Commissioned - Department of Adult and Juvenile Detention.
WHO MAY APPLY:This position is open to all qualified considerationmay be given to current DAJD and KingCounty requesting VeteransPreference must provide a copy oftheir DD- 214a scanned copy (pdf format) will suffice for this purpose.
HOW TO APPLY:Completion of the entire King County application and supplemental questionnaire is required. Resumes or letter of interest alone will not substitute for full application. Online applications are preferred. To apply go to: for assistance with the online application process please contact NEOGOV () Customer Support toll free at: 1-.
SELECTION PROCESS:Initial screening will bebased upon a review of application materials. The employment history detailed in yourapplicationmaterialsmust validate/supportyourresponsestothe your responsescannotbe validatedyouwill not proceed to the next steps of the review/selection process. Candidates determinedto be most competitivebased upon the initial applicationreview will proceed to the next phase of theselection acomputer-based skillstestingtodemonstrate writing skills and computer proficiency.
SPECIAL REQUIREMENTS:The person selected for this position may be required to complete a thorough background investigation process including fingerprinting criminal history check and reference checks.
DEPARTMENT CONTACT:Questions regarding this announcement or position may be directed to Jaclyn Smith Sr. HR Analyst at or
WHY WORK FOR KING COUNTY King County was named Best-in-State Employer in the Forbes magazine 2019 ranking 16 on the list of best employers in Washington State visit Awards given to King County to see more! King Countys Investing in YOU initiative to build a workplace where ALL employees can thrive and become the nations Best Run Government. Enjoy a balanced life with benefits that support you!
WHY ITS WORTH TAKING A SECOND LOOK AT WORKING FOR KINGCOUNTY: the only jurisdiction in the world named after Dr. Martin Luther King Jr. one of the most influential civil rights leaders in our nations history King County is a vibrant international community with residents that represent countries from around
the world. It is a region with increasingdiversitythat cherishes the traditions of many cultures.
We have a deep commitment to equity and socialjustice and advancing practices strategies and policies that promote fairnessjusticeand opportunity for all-inour workplaces and our this commitment King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
To learn more please visit theKing County Executive Equity & Social Justice website.
ForbesnamedKingCountyasoneofWashingtonStatesbestemployers.
Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a differenceCome join the team dedicated to serving one of the nations best places to live work and play.
Guided by ourTrue North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.
KingCountyisanEqualEmploymentOpportunity(EEO)Employer
No person is unlawfully excluded from employment opportunitiesbased on race color religion national origin sex (including gender identitysexual orientation and pregnancy) agegenetic information disability veteran status or other
protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
