Admin & Fiscal Support Spec,T
Admin & Fiscal Support Spec,T
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1 Vacancy
Job Description
Description
Title: Admin & Fiscal Support Spec
Position Number:T
Hiring Unit: SCH OF LAW INSTRUCTION INSTRUCTION
Location: UH at Manoa
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Duties and Responsibilities
1. *Provides day-to-day administrative and program support for Ka Huli Ao assisting faculty staff and students with general operations and communication needs.
2. *Handles travel and purchasing paperwork for faculty and staff including submitting requests booking tickets and tracking related expenses.
3. Updates and maintains program websites and online platforms with relevant announcements course materials and resources.
4. *Assists with ordering supplies and services for the program by preparing requisitions and purchase orders in compliance with UH and State procedures.
5. *Supports grant and contract activity by helping with budgeting expense tracking and coordinating with central offices and sponsors.
6. *Help organize files correspondence and internal systems to support teaching research and administrative tasks.
7. *Assists in compiling and preparing reports meeting minutes and proposals for projects committees and funding opportunities.
8. Coordinates room reservations key requests and maintenance needs to help keep office and program spaces running smoothly.
9. *Supports faculty and staff with HR-related processes such as sabbatical leave or reclassification by preparing forms and helping navigate university procedures.
10. Collaborate with IT staff to troubleshoot and maintain office equipment including computers printers and software tools.
11. *Works with internal offices and student groups to support events outreach and general program activities which may include working outside of normal working hours including evenings weekends and holidays and/or traveling to various geographical locations on occasion and/or as needed for program priorities.
12. Other duties as assigned
*Denotes Essential Functions
Minimum Qualifications
1. Possession of a baccalaureate degree in business administration education social science communication or related field and 1 year of progressively responsible professional experience with responsibilities for program administrative support; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Functional knowledge of principles practices and techniques in the area of program administrative support demonstrated by knowledge understanding and ability to apply concepts and terminology.
3. Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with program administrative support.
4. Demonstrated ability to recognize problems identify possible causes and resolve the full range of issues that may commonly occur in the area of program administrative support.
5. Demonstrated ability to understand oral and written documentation and communications write reports and procedures and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
7. Demonstrated ability to operate a personal computer and utilize word processing software.
8. Ability to work occasionally outside of normal working hours including evenings weekends and holidays as needed for program priorities.
9. Ability to travel to various geographical locations occasionally including on evenings weekends and holidays as needed for program priorities.
Desirable Qualifications
1. Functional knowledge of principles practices and techniques in the area of fiscal and personnel administration grant and contract management and procurement.
2. Ability to recognize problems identify possible causes and resolve issues in the area of academic and program administration and outreach.
3. Knowledge of or familiarity with issues facing indigenous and preferably Native Hawaiian communities.
4. Experience in higher education and assisting faculty or staff with UH portals.
5. Degrees certifications or experience in the legal profession (such as paralegal work).
6. UH experience in supporting or administering grants or contracts and handling fiscal processes including travel payments and reimbursements.
7. Knowledge of or experience working with RCUH policies and procedures.
8. Knowledge of or experience working with UH Foundation policies and procedures.
9. Experience working with or otherwise supporting a live-client clinic.
10. Experience working in or with underserved communities including indigenous and preferably Native Hawaiian communities.
11. Experience working in or with rural communities including indigenous and preferably Native Hawaiian communities.
12. Experience supporting student and/or community outreach initiatives.
13. Experience with issues facing indigenous and preferably Native Hawaiian communities.
14. Fluency in or the ability to understand Olelo Hawaii and/or pidgin English.
To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met; (2) Resume; (3) Names and contact information (telephone number and email addresses) of at least three professional references; and (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire.) Late and/or incomplete applications will not be considered. All documentation become the property of the school.
Note: If you have not applied for a position before using NeoGov you will need to create an account after clicking on the APPLY button.Inquiries: Kapua SproatEEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Employment Type
Full-Time
