Operations, Fleet & Logistics Administrator
Operations, Fleet & Logistics Administrator
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Job Description
Seven Seas Water Group
SSWG operates two businesses within the water infrastructure space. Seven Seas Water which provides water treatment and desalination for governmental hospitality and industrial customers in United States Latin America and the Caribbean and the AUC Group () which provides decentralized water and wastewater treatment plants for industrial and municipal customers in the United States.
MSIP is a leading global private infrastructure investment platform. Founded in 2006 MSIP has made over 30 investments across its three flagship closed-ended funds. Since inception MSIP has had more than $13 billion in commitments. For further information about Morgan Stanley Infrastructure Partners please visit are looking for an Operations Admin who will support the management of Wastewater Treatment Plants with the goal of delivering every project on time within budget and within scope. This role will help manage equipment and resources on AUCs field sites working closely with the Project Managers and Field Supervisors.
Essential Duties and Responsibilities include the following:
Helping report and track the per diems for crews on their out-of-town jobs
Manage hotel reservations through CLC (and other accounts).
Creating & sending out inspection forms
Will research supplier invoices within the company accounting and ERP system.
Setting up/cancelling porta-cans for field sites
Gathering information to complete and submit the job info forms.
Requesting tax exemption forms from clients for projects
Scheduling material deliveries on field sites to ensure crews have the resources needed to build each project
Prepares weekly status project reports
Update and track project sheets and forms
Working with Field Service Manager and Field Supervisors to manage the fleet of equipment (cranes forklifts work trucks) and help track and schedule preventive maintenance in the system
Will work closely with Project Coordinators and Project Managers to manage inventory needs and help coordinate the resources needed by Field Supervisors on job-sites
Will put together weekly client update communications with pictures and detailed reports received from the Field Supervisors.
Other duties as assigned.
Qualification/Requirements:
- Excellent internal & external communication skills both written and verbal.
- Experience with Fleet Management and scheduling and tracking preventative maintenance.
- Solid organizational skills including attention to detail and multi-tasking skills.
- Strong working knowledge of Microsoft Office required; Adobe Acrobat Pro experience preferred.
- Ability to work well independently as well as in a team environment.
- Behave Ethically: Understand ethical behavior and business practices and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
- Communicate Effectively: Speak listen and write in a clear thorough and timely manner using appropriate and effective communication tools and techniques.
- Ability to work hybrid schedule (2 set days in the office required every week).
- Ability to sit for long periods of time using a phone and computer.
Education/Experience:
- University degree preferred. Experience in Project Administration or in a similar industry is a plus.
- Bilingual and able to read write and speak Spanish proficiently is strongly preferred.
Required Experience:
Unclear Seniority
Employment Type
Full Time
