Program Specialist II
Program Specialist II
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Job Description
Thank you for your interest in employment with the Desert Research Institute. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:
- Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
- Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
- Please see the application instructions under each posting for information on submittal deadlines.
If you need assistance or have questions regarding the application process contact Human Resources Hotline at or .
Job Description
The Division of Earth and Ecosystem Sciences (DEES) is seeking an organized and dedicated full-time Program Specialist II to handle a variety of financial and administrative duties. Under the Business Managers supervision the Program Specialist II will operate with sound judgement discretion and initiative in a variety of fiscal administrative and planning activities.
The Program Specialist II will assist the Business Managers Division Director and staff as needed with various tasks such as processing purchase orders supplier invoice payments and expense reimbursements and will process Hourly and Technologist timesheets for the Division. This position is located in Reno NV.
Key Job Duties:
Process purchase orders supplier invoice payments expense reimbursements and spend authorization in Workday
Review account balances to ensure sufficient funding for all financial transactions processed
Review work with staff to edit if needed approve & process Hourly & Technologist timesheet
Assist Faculty and HR with paperwork for new DEES Hourlies & Technologists and provide timesheet directions
Assist with annual inventory of division equipment
Assist division director in coordinating and tracking annual faculty review documents
Assist in creating and editing current and pending documents and budget justifications
Support large-scale meeting involving external participant and coordinate lodging for non-employees participating in meetings
Create and maintain spreadsheets for tracking and reporting
Support other division program specialists as needed
Assist staff with everyday questions
Required Qualifications:
High School Diploma or equivalent AND two years of full-time related OR an Associates degree with 6 months of related experience
Experience working in an office environment
Intermediate skills with Microsoft Office Suite
Basic skills with Adobe Acrobat
Basic experience with Workday or similar information system
Strong organizational interpersonal and communication skills
Ability to work independently and carry out assignments with minimal supervision
Preferred Qualifications:
Bachelors degree in a related field
Experience working in research non-profit or university setting
Knowledge and familiarity with processing financial transactions
Intermediate skills in Adobe Acrobat
Intermediate experience with Workday
Physical Requirements: This position requires the ability to sit for long periods of time and lift push and or pull objects weighing up to 20 lbs.
Compensation Grade/Benefits
This is a DRI Technologist position Grade 31 with a minimum starting annual salary of $53820. Starting salary is commensurate with experience and education and alignment with similar public academic-research institutions.
DRI offers a benefits package that includes health dental vision and life insurance (flexible spending and health savings account options available); PERS 19.25% retirement match 10 hours of annual leave and 10 hours of sick leave accrued per month and 12 paid holidays Additionally there is no state income tax or social security deduction.
Organizational Summary
DRI is a recognized world leader in basic and applied environmental research. Committed to scientific excellence and integrity DRI faculty students who work alongside them and staff have developed scientific knowledge and innovative technologies in research projects around the globe.
Since 1959 DRIs research has advanced scientific knowledge on topics ranging from humans impact on the environment to the environments impact on humans. DRIs impactful science and inspiring solutions support Nevadas wide-ranging economy provide science-based educational opportunities and inform policymakers business leaders and community members. With campuses in Las Vegas and Reno DRI serves as the non-profit research arm of the Nevada System of Higher Education.
NoFull-Time Equivalent
100.0%Required Attachment(s)
Please upload the following documents in the specified section:
1. Cover letter detailing how your experience and qualifications prepare you for this job
2. Current resume
3. Contact information for three professional references /work-related references to be contacted at the appropriate phase of the recruitment process based on applicant permission
This posting is open until filled. Qualified individuals who meet all qualifications and requirements are encouraged to apply immediately and provide all required attachments to receive full consideration. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES
DRI employees or employees within the Nevada System of Higher Education (NSHE) MUST use the Browse Jobs report within Workday to find and apply for jobs at DRI and other NSHE Institutions. Once you log into Workday type Browse Jobs in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number R0148387 in the search box.
For more detailed information about DRI please visit us at . For questions regarding this position or assistance with your application please email or call the recruiting office at .
Posting Close Date
08/9/2025Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.
References will be contacted at the appropriate phase of the recruitment process based on applicant notification and permission.
Newly hired faculty and postdoctoral fellows must assure that their official transcript is submitted to the Human Resources Office within 30 calendar days from the effective date of employment. Academic degrees must have been awarded by regionally accredited institutions.
This position may require a criminal background check to be conducted on the candidate(s) selected for hire.
As part of the hiring process applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
DRI employs only U.S. citizens and aliens authorized to work in the U.S. DRI only sponsors aliens applying for research faculty or postdoctoral fellow positions (J-1 or H-1B Visas).
All applicants hired by the Desert Research Institute are subject to E-Verify.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
