Campaign & Marketing Assistant (Contract Employee)

Who we are:

The Ad Council convenes creative storytellers to educate unite and uplift audiences by opening hearts inspiring action and accelerating change. For more than 80 years the nonprofit organization and its partners in advertising media marketing and tech have been behind some of the countrys most iconic social impact campaigns Smokey BearFriends Dont Let Friends Drive Drunk Tear the Paper Ceiling and many more.

Job Summary:

Due to the nature of the role we are only considering applicants who live within proximity to NYC.

As the Campaign & Marketing Assistant Contract Employee you will provide administrative support to our two Chief Campaign Development Officers (CCDOs) and to our Chief Marketing & Communications Officer (CMCO). You will be responsible for identifying opportunities to streamline processes organizing travel/meetings arrangements and all other administrative support as needed. You will support the leaders and their departments with presentations and deck preparation coordination and operational tasks ensuring efficiency and organization. This essential position is perfect for you if you are comfortable managing multiple priorities and personalities have strong organizational instincts clear written and oral communication skills and are a great project manager. We are open to this role working remotely within the NYC area. Some in-office support will be required as needed.

This is a contract employee role. This means that while the position is at all times one of at will employment the Ad Council anticipates at present that the employment length would be approximately 6 months with the possibility to extend the contract. The compensation for this position is $5250 monthly paid semi-monthly and you will be overtime-eligible. Contract employees will be eligible to participate in limited benefits and paid time off.

What youll do:

• Administrative Support: Provide day-to-day support to the CCDOs and CMCO including calendar management briefings and operational logistics.
• Meeting Coordination: Organize and manage virtual and in-person meetings:
  • Serve as the primary external contact for Ad Councils Creative Review Committee meetings including tracking member engagement quarterly.
  • Act as liaison and primary point of contact for the NYC and Washington D.C. offices. Manage logistics and communications with the shared office space lead (Avoq) including room reservations security protocols and meal coordination.
• Travel Coordination: Plan and manage comprehensive travel arrangements and itineraries for the CCDOs and CMCO ensuring efficient and seamless experiences.
• Expense Management: Prepare and process accurate expense reports maintaining adherence to budgetary guidelines and timelines.
• Document & Budget Management: Support creation organization and tracking of executive-level documents and departmental budgets.
• Sponsor & Partner Support: Maintain and update monthly lists of sponsors and agency partners.
• Business Writing & Communications: Draft proofread and edit executive communications and documents to ensure clarity professionalism and alignment with leadership voice.
• Presentation Development: Design and prepare PowerPoint presentations and supporting materials for meetings and external engagements.
• Travel Flexibility: Ability to travel to the D.C. area up to three times per year.

What you bring:

• 2 years of administrative and/or executive assistant experience
• Strong business writing and editing skills
• Strong communication skills including comfort interfacing with C-suite leaders
• Excellent organizational skills and attention to detail
• Ability to prioritize multitask and manage time effectively
• High level of confidentiality and discretion
• Proactive self-starter mindset with excellent interpersonal skills
• Proficiency in technology including Microsoft Office Suite (Word Excel PowerPoint Outlook Teams) Box Google Workspace and Slack
• Ability to thrive in a fast-paced team-oriented deadline-driven environment
• Collaborative work style with the ability to engage effectively across departments
• Sound judgment and a warm professional demeanor with a can-do attitude
• Ability to work cooperatively and collaboratively with staff within and outside of the department
• Exercise good judgment: operate with warmth and a can-do mindset

What were committed to:

At the Ad Council we value and celebrate the unique characteristics and perspectives that make each person who they are. Fostering a welcoming environment allows us to enhance and reimagine how we reach our audiences. It is not simply our belief but our duty to cultivate a team that is representative of the American people. Only then can we drive true measurable and life-changing impact on the most important issues facing our country today.

The Ad Council is an Equal Opportunity Employer. Qualified applicants will be considered for employment without regard to any legally protected status.

The Ad Council invites all qualified interested applicants to apply for career accordance with the EEOC if you are a person with a disability and need a reasonable accommodation for any part of the application or hiring process please submit your request through one of the following methods listed below.

How to reach us:

To apply online: ()

Fax

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Ad Council

Attn: People Operations Team

815 2nd Avenue 9th Floor

New York NY 10017