Event Sales and Services Assistant
Event Sales and Services Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
To actively and independently support the role of the Events Managers and Directors. Primary responsibilities include managing client requests either in their absence or at the request of the Events manager or Director. Prompt response to client inquiries comprehensive management of events bookings to include all required information for file creation and applicable maintenance.
Summary of Responsibilities:
- Reporting to the Director of Events responsibilities and essential job functions include but are not limited to the following:
- General document and correspondence production distribution and maintenance to include but not be limited to: client contracts production of amenity requests and VIP cards turnover documents BEOs Resumes internal reports file maintenance.
- General office processes and activities to include but not limited to: departmental documents photocopying mailing of departmental correspondence checking of assigned managers mailbox prompt distribution of last minute changes to affected departments daily mail maintaining department notice boards.
- Initiate the Events booking process by creating accounts/bookings establishing departmental files and generating notifying affected departments to any types of guest or client inquiries.
- Assisting with office equipment operation such as printers copiers telephones etc.
- Creating and receiving purchase orders.
- Updating and maintaining Events Calendar and Lead Tracker.
- Create and distribute daily weekly and monthly reports.
- Ordering necessary services as requested by Events Managers or Director i.e. flowers dcor etc.
- Participating in monthly departmental meetings.
- Any other reasonable requests made by the leadership or executive teams.
- $36.50 per hour
Qualifications :
- Computer literate in Microsoft Window applications required
- University/College degree in a related discipline preferred
- Excellent communication skills both written and verbal required
- Strong interpersonal and problem solving abilities
- Highly responsible & reliable
- Ability to focus attention on guest needs remaining calm and courteous at all times
Physical Aspects of Position (include but are not limited to):
- Sitting and standing
- Ability to lift up to 20 lbs
- Handling paper
- Working at a computer
Additional Information :
Feel free to visit our website at to find out more about our company.
Fairmont is proud to be an Equal Opportunity your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
