Administrative Professional - Events & Operations Lead - Washington,DC

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Unless specifically stated otherwise this role isOn-Site at the location detailed in the job post.


Here at Siemens we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live work and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. Thats why we always put our people first. Our global diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you

Transform the everyday with us

The ideal candidate for this in-person role is a proactive professional who anticipates organizational needs operates with strategic foresight and discretion and fosters a warm positive environment. This position offers direct exposure to senior leadership and requires a high level of technical and organizational expertise. The candidate should demonstrate curiosity a commitment to continuous improvement and a drive to incorporate industry best practices into their work.

They will report directly to the Executive Assistant to the US CEO/D.C. Office Manager and will work collaboratively with members of the D.C. support team in a dynamic office environment on administrative tasks including serving as the first point of contact for D.C. Headquarters visitors. Standard office working hours are expected with occasional overtime to meet deadlines or support special events.

We are looking for an Administrative Professional-Events & Operations Lead. This is an onsite position located in Washington D.C.

Responsibilities:

Event Coordination:

Lead and oversee all event-related activities for the Washington D.C. office acting as the central point of contact for internal stakeholders external partners and clients. Manage the full lifecycle of events including executive meetings customer engagements conferences and special functions.
Coordinate and schedule meetings and events with precision ensuring optimal use of executive calendars and meeting spaces while proactively anticipating and addressing last-minute adjustments special requests and high-priority needs.
Plan and execute event logistics with a focus on operational excellence. Responsibilities include venue setup catering arrangements audiovisual coordination guest accommodations and onsite management to guarantee smooth and professional experiences.
Collaborate cross-functionally with executive leadership administrative staff vendors and security teams to align event objectives anticipate risks and execute contingency plans as needed.
Maintain vendor relationships and manage event budgets and expense reporting.
Uphold brand standards and create positive experiences that reflect the companys culture and values ensuring all events are executed at a high standard and align with organizational priorities.
Administrative Support:

Manage calendars schedule meetings complete expense reports and handle travel arrangements for senior U.S. executives.
Assist in strategic administrative tasks including communications vendor management and research as bandwidth permits.
Work closely with the Executive Assistant to the US CEO and provide backup support directly to the CEO as needed.
Handle information in a timely manner with an emphasis on discretion and confidentiality.
Office and Customer Service

Greet and welcome high-level visitors and clients assess the purpose of their visit and ensure they are directed promptly to the appropriate staff member.
Respond to inquiries with professionalism and accuracy across in-person phone and email communications.
Maintain a clean organized and professional reception area; ensure adherence to Siemens clean desk policy throughout the office
Facilitate smooth onboarding and offboarding processes by coordinating necessary tools equipment and resources to support employee transitions.
Provide basic IT support by troubleshooting hardware software and connectivity issues to minimize operational disruptions.
Additional Qualifications/Responsibilities
Youll win us over by having the following qualifications:
Basic Qualifications:

5 years administrative support or equally transferrable experience
Proficiency in MS Office (Word Excel Outlook) and familiarity with office management systems.
Must be authorized to work in the US without the need for sponsorship now or in the future
Preferred Qualifications:

Excellent verbal and written communication skills with the ability to engage effectively with clients visitors and team members.
Approachable and professional presence fostering a welcoming environment.
Highly organized with the ability to manage multiple priorities and tasks efficiently.
Strong team player with a collaborative mindset and a commitment to contributing to a positive workplace culture.
Keen attention to detail and effective problem-solving abilities; remains calm and resourceful in unexpected situations.
Capable of working both independently and within a team-oriented setting.
Eagerness to learn and adapt to new tools technologies and best practices to enhance operational efficiency.
Bachelors degree preferred; equivalent relevant experience will also be considered.
Youll benefit from:

Siemens offers a variety of health and wellness benefits to our employees.
The pay range for this position is $59600-$80400. The actual wage offered may be lower or higher depending on budget and candidate experience knowledge skills qualifications and premium geographic location.