Director Business Services

D.E.I.A - Diversity Equity Inclusion and Accessibility

At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students employees and community populations. Please visit the links below to learn more information about GWC:

1. Plans develops and coordinates implementation of new projects procedures or measures. Tests and approves changes to the Districts enterprise financial system on behalf of the department by working with information technology staff to ensure that financial systems are functioning properly.
2. Researches analyzes evaluates and develops findings and makes determinations and recommendations involving complex financial management issues. Participates on various District committees offering accounting and financial expertise.
3. Identifies College and departmental financial information needs and prepares ad-hoc reports using Districts financial system to extract tabulate and perform mathematical or statistical operations to assess operational performance.
4. Plans organizes and manages and evaluates the work of accounting and support staff. Establishes departmental standards and work plans prioritizes assigns and reviews the work of staff.
5. Establishes standards for staff and monitors coaches and evaluates the performance to departmental requirements and personal development targets. Monitors the work of staff and offers coaching for continuous performance improvement and development.
6. Manages and reviews the work of employees preparing and processing accounting transactions making journal entries and reconciling general ledger and subsidiary records and accounts maintaining accounting records and reports and preparing monthly and annual financial statements reports schedules and footnotes.
7. Reviews and approves monthly and annual financial statements for enterprise accounts and attends District meetings to provide explanations and clarifications. Oversees and participates in the year-end closing processes.
8. Manages the collection of receivables from students external agencies and auxiliary units including the cashiering receipting recording banking and internal controls of all incoming funds.
9. Plans and conducts staff training. Provides answers to employees on technical accounting and procedural matters and assists staff in reconciling complex and difficult accounting and credit/debit systems problems.
10. Interprets policies and procedures to employees through staff meetings memos instructions procedures and other means.
11. Provides professional assistance and support to District financial management. Provides guidance and direction in resolving routine to complex disputes or issues in compliance with generally accepted accounting practices and District state and federal policies.
12. Maintains up-to-date knowledge of generally accepted accounting practices and treatment of accounts and transactions including those for student activity accounts enterprises and other special funds.
13. Plans organizes and manages College current accounting functions including but not limited to accounts payable accounts receivable and treasury financial aid budget and expense controls and decision support for forecasting and performance analysis.
14. Schedules annual financial reporting cycles objectives and priorities. Directs trains and supervises the performance of subordinate work sections ensuring adequate levels of service to other departments and executives.
15. Assures protection of assets by developing coordinating and administering internal accounting policies controls and procedures for accounting operations that include but are not limited to revenues and reimbursements expense budgets accounts receivable contracts and accounts payable payroll grants and special funds.
16. Directs and prepares periodic reports that compare performance with plans budgets and standards. Interprets financial and statistical results. Provides sites and departments with periodic financial management information reports highlighting variances from plan.
17. Forecasts short and long range cash requirements and obligations as a basis for maintaining adequate funds for the College and ancillary operations.
18. Executes cash disbursements for payment of expenditures of accounts payable and debt in accordance with disbursement and accounting policies.
19. Oversees and participates in the closing of financial records to prepare trial balance financial summary statements. Oversees preparation of accounting entries to close accounts allocation of accounting adjustments and consolidation to summaries.
20. Continually reviews accounting systems for appropriate information accuracy and controls. Assures that accounting systems comply with appropriate regulations
21. Reconciles Colleges account grants ancillary operations and to the Districts general ledger.
22. Serves as the designated accounting officer and contact for state special fund and private auditors for the College as well as Banking Liaison for Colleges banking needs.
23. Provides oversight regarding the examination reconciliation and adjustment of accounting records and the annual closing of the books. Assists with independent auditor for College Foundation ancillary operations and GO Bond audits and helps to coordinate responses to the annual audit report of findings comments and recommendations when necessary.
24. Assists staff in developing solutions to technical problems and with accounting procedural questions; reviews staff work for accuracy and compliance with District & Board policies. Plans organizes and coordinates staff assignments for maximum effectiveness and productivity. Provides technical assistance and responds to inquiries of College staff regarding various fiscal matters. Determines recommends and implements appropriate changes and improvements in existing accounting systems and procedures.
25. Oversees the maintenance of chart of accounts for College funds in accordance with the Budget and Accounting Manual.
26. Maintains recommends and/or executes investments for the Foundation.
27. Performs other related duties as assigned that support the objective of the position.
28. Required to abide by all District policies and procedures including Board Policy 3050Code of Professional Ethics.
    

Minimum Qualifications: Education Experience D.E.I.A

AND

Demonstrated evidence of responsiveness to and understanding of the racial ethnic disability gender identity sexual orientation socioeconomic academic and cultural diversity within the community college student population including students with different ability statuses (e.g. physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom and campus.

Pay Philosophy