Procurement Virtual Assistant Oil & Gas Sector
Procurement Virtual Assistant Oil & Gas Sector
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Job Description
Procurement Virtual Assistant Oil & Gas Sector (Remote)
Location: Remote (supporting Canadian/US time zones)
Employment Type: Contract / Freelance (3040 hours/week)
Salary Range: $22-$30 CAD/hour (depending on experience)
About the Company
Our client is a mid-sized oilfield services provider operating across Western Canada and the U.S. specializing
in upstream exploration support and pipeline infrastructure. We are seeking a detail-oriented and experienced
Procurement Virtual Assistant to support our purchasing vendor coordination and material management efforts.
Key Responsibilities
Procurement & Purchasing Support
- Process and manage purchase orders (POs) in SAP or procurement management systems
- Assist with vendor selection by comparing quotes availability and delivery timelines
- Liaise with internal teams (maintenance logistics field engineers) to clarify material needs
- Maintain accurate supplier records and approved vendor lists
Inventory & Material Tracking
- Track equipment and materials inventory to ensure adequate supply for field operations
- Coordinate with site managers to forecast procurement needs
- Monitor delivery schedules and follow up with vendors to prevent delays
Vendor Communication
- Communicate with suppliers to request quotes negotiate terms and track shipments
- Ensure invoice and shipping documents are aligned with delivery and contract terms
- Build and maintain good working relationships with vendors
Documentation & Reporting
- Maintain digital files: contracts POs invoices certificates MSDS etc.
- Prepare weekly procurement status reports
- Assist in audits or compliance reviews related to procurement documentation
Qualifications
24 years of experience in procurement purchasing or supply chain preferably in oil & gas or heavy industry
Strong knowledge of procurement processes (RFQs POs vendor vetting)
Familiarity with ERP systems (SAP Oracle or similar)
Excellent command of Microsoft Excel or Google Sheets
Strong communication skills and fluency in English
Self-motivated and highly organized with strong attention to detail
Tools Youll Use
SAP (or other ERP/procurement software)
Microsoft Office (Excel Word Outlook)
SharePoint or Google Drive for file management
Zoom / MS Teams for meetings
Work Hours
Must be available at least 4 hours/day during Canadian (MT/CT) business hours
Occasional meetings with procurement leads and site managers
Interested
Send your resume to:
Or message us on WhatsApp: (63)-
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Employment Type
Full Time
