Program Coordinator (Permitting and Events)
Program Coordinator (Permitting and Events)
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$ 48638 - 68438
1 Vacancy
Job Description
THE POSITION
This position will support the Youth Parks and Community Enrichment Departments Permitting and Events Division. This position supports permitting the City owned indoor and outdoor property for special events including coordinating event details and completing administrative work.
IDEAL CANDIDATE STATEMENT
The ideal candidate will have outstanding communication skills exceptional internal and external customer service excel in a fast paced and multifaceted work environment and will be skilled at resolving time-sensitive difficult issues or challenges. Experience managing multiple and time sensitive projects making quick and educated decisions and working with public officials is highly desired.
To coordinate and direct recreation educational enrichment child care special events or other special community programs and activities in a facility or site or to coordinate and direct a City-wide program or service in a special programming area.
SUPERVISION RECEIVED AND EXERCISED
Direction is provided by a higher-level professional or management position. Responsibilities may include the direct or indirect supervision of lower-level positions.ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed:
- Plan organize coordinate and direct various recreation educational enrichment child care special events youth development youth employment or other community service activities and programs at neighborhood recreation sports or community facilities.
- Design evaluate and recommend continuance modification or cancellation of recreation educational child care special events and community service activities and programs.
- Determine facility equipment scheduling and staffing requirements for programs and events.
- Coordinate departmental activities with related activities of other departments or outside agencies and groups.
- Determine needs and priorities of neighborhoods/customers and plan programs consistent with those needs and priorities.
- Provide information and referrals to the neighborhoods/customers concerning available programs including the development and distribution of brochures flyers and other promotional materials.
- Provide workshop instruction and in-service training for lower-level staff.
- Prepare and maintain written reports records and memorandums related to assigned programs or facilities.
- Prepare and compile materials for obtaining grant funds.
- Coordinate and conduct part-time and seasonal recruitments.
- Make oral presentations to various groups and/or boards.
- Develop and coordinate fund-raising events.
- Supervise recreation leaders volunteers and other assigned personnel in activities.
- Manage and operate a sports facility or a neighborhood community center.
- Respond to inquiries from the public and other agencies.
- Interview select evaluate and oversee participants and activities related to the program.
- Perform related duties as required.
QUALIFICATIONS
Knowledge of:
- Recreation educational enrichment child care special events youth development or employment or other community service activities such as aquatics sports games arts crafts dramatics music or other special community programs.
- Principles of supervision and training.
- First aid and safety practices.
- English usage spelling grammar and punctuation. Common computer software packages.
- Organization procedures and operating details of the department.
- Facilities equipment and staffing needed to provide recreation educational enrichment child care special events or special community services to the community.
- Read write and speak the English language at a level necessary for efficient job performance.
- Organize and direct a variety of recreation youth development or employment educational enrichment child care special events or special community service activities and programs.
- Establish and maintain cooperative relationships with those contacted in the course of work.
- Keep records and prepare reports.
- Express and relate ideas clearly and concisely both orally and in writing.
- Plan assign coordinate schedule and supervise the work of lower-level personnel.
- Speak before groups.
- Develop program-related policies and procedures.
- Compile and prepare grant funding request materials.
Two years of leadership experience in a recreational educational youth development child care special events or community service setting which included responsibilities such as organizing and providing general guidance over the activities of children teenagers and adults.
Successful completion of college-level courses with major course work in recreation education child development or a closely related field may substitute for the experience requirement on a year-for-year basis. Completion of thirty (30) semester units is equivalent to one year of experience.PROOF OF EDUCATION
Should education be used to qualify for this position then proof of education such as but not limited to university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.
SPECIAL QUALIFICATIONS
Driver License:
Possession of a valid California Class C Driver License at the time of appointment. Loss of the Class C License is cause for discipline. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.
For child-care and elder-care positions candidates must meet qualifications in accordance with current laws and regulations.
Assessments:
If considered for appointment candidates must:- Pass a physical criminal background check and drug test.
- Pass a tuberculosis screening test.
Training:
This position is designated as a Mandatory Reporter; completion of Mandatory Reporter training is required within two weeks of employment.
PHYSICAL DEMANDS AND WORK CONDITIONS:
The conditions herein are typically required of an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Physical Requirements:
This is an active position requiring the ability to move about on foot with frequent walking and standing; frequent starts and stops; perform simple and power grasping; verbal and hearing skills to effectively communicate with participants and staff; visual acuity to read and record documents and make observations intermittently lift carry or move equipment of 20 pounds or less.
Work Conditions:
May be required to work weekends evenings and be on-call.
Environmental Conditions:
Work may be performed indoors or outdoors with exposure to heat often over 100 degrees sun noise dust and pollens.PROBATIONARY PERIOD:
Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.
THE SELECTION PROCEDURE
Please note the City of Sacramentos preferred method of communication with applicants is via e-mail. As such please ensure you verify the e-mail address on your application and check your e-mail frequently including your spam and junk folders. All e-mail notifications can also be accessed through the applicant inbox.
1. Application: (Pass/Fail) All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;- Employment applications must be submitted online; paper applications will not be accepted.
- Employment applications will be considered incomplete and will be disqualified:
- If applicants do not list current and/or past job-related experience in the duties area of the Work Experience section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
- If see resume is noted in the Work Experience section; a resume will not substitute for the information required in the Work Experience section.
- Proof of education such as but not limited to university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
- Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
- If youre requesting Veterans credit a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veterans credit can be found in the Civil Service Board rules under rule 4.9C.
- Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.
2. Training and Experience Exam: (Weighted 100%) The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance level and progression of a candidates education training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions please note:
- Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
- A resume will not substitute for the information required in the T&E questions.
3. Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidates eligibility expires one year from the date of notification of a passing score for the Program Coordinator examination.
4. Screening Committee: (Pass/Fail) All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications as stated on the job announcement for applications selected by the hiring department.
5. Conditional Hire:Upon receipt of a conditional offer the selected candidate must complete and pass Live Scan/fingerprinting. If applicable candidates may also need to pass a pre-employment medical exam controlled substance and/or alcohol test and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
QUESTIONS:
For questions concerning this job announcement and the application process:- Please visit for a comprehensive step-by-step guide to the application process.
- For technical support between 6 AM - 5 PM PT contact Live Applicant Support at .
- Visit the City of Sacramento Human Resources Department website at an email to ; or
- Call the Human Resources Department at
Required Experience:
IC
Employment Type
Full-Time
