Program Coordinator of the Nagel Institute
Program Coordinator of the Nagel Institute
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Job Description
Job Title: Program Coordinator of the Nagel Institute
Department: Nagel Institute for the Study of World Christianity
Reports to: Director of the Nagel Institute
Status: Part-time Non-exempt.
SUMMARY
The Program Coordinator operationalizes the vision plans and research directives from the Nagel Institute Director playing a key role in the management promotion and execution of multiple Nagel projects and budgets. Along with providing key support for the Nagel Institute Director additional areas of responsibility include grant management and close work with international partners to promote the Nagel Institute initiatives and priorities.
This gift- and grant-funded position is a .7 FTE position. Moving forward the position is anticipated to be between .5 and .75 FTE with the possibility of moving to full-time (1.0) if more grant funds become available.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. All the following tasks come in response to directives from and consultation with the Nagel Institutes Director.
- Provide comprehensive administrative and office support to the Director including managing the Directors calendar and travel arrangements and maintaining records.
- Collaborate with the Director to plan implement and monitor new and ongoing international program initiatives.
- Track and report on the progress of all international programs and projects ensuring timeily updates for the Director and other relevant stakeholders.
- Schedule weekly check-in meetings with Director during which key status reports can be given on current projects with relevant documentation prepared as needed.
- Help the Director in preparing and submitting grant proposals and reports to fulfill grant requirements.
- Draft detailed reportsfor Institute and University leadership as well as funding agencies summarizing project milestones and ensuring compliance with grant terms.
- Administer the International Visiting Scholar Program overseeing visa processes university orientation ongoing hospitality and maintaining relationships with key campus and community partners (e.g. HR Immigration Coordinator housing library etc.).
- Coordinate production design and disseminationof Nagel Institute publications and digital media including book projects reports website updates podcasts webinars and social media (LinkedIn Facebook YouTube).
- Liaise with external contractors(such as copyeditors indexers graphic designers) to ensure quality and timely completion of publication projects.
- Build collaborative relationships with other Centers and Institutes to leverage shred expertise and support join initiatives.
SUPERVISORY RESPONSIBILITIES
As funds become available for international conferences the program coordinator would be responsible for hiring and training support staff and for working collaboratively to plan and run these conference.
QUALIFICATIONS
- Experience with budgets and project management especially that of grants.
- Experience with project management in an international context is preferred.
- Excellent written oral and listening skills.
- Proven cultural competencies and sensitivities adaptability and respect for other cultures.
EDUCATION and/or EXPERIENCE
This position requires a bachelors degree or equivalent combination of education and experience in coordinating international or academic projects.
COMMUNICATION SKILLS
This position requires strong abilities to interact with people from diverse cultures effectively by seeking to understand their perspectives and customs. Must possess strong abilities to foster meaningful connections and enhance partnerships. This position also requires the ability to maintain confidentiality.
COMPLEXITY
This position requires the ability and skill to solve problems creatively and communicate problems effectively to the Director. It also requires the ability to work in a variety of international settings.
ACCOUNTABILITY
This position has authority to frame and develop courses of action in communication with the Director and according to broad directives for projects involving agents from across university departments and from other institutions.
DECISION MAKING/JUDGMENT
This position requires independent judgment in setting priorities and organizing work to accomplish results within the context of approved program goals budget and communication with the Director as needed.
WORKING RELATIONSHIPS
This position requires independent operational work and regular communication with the Director employees and partners worldwide to foster teamwork. Must work closely with the Director to effectively set goals resolve problems and make decisions collaboratively to support the mission of the Nagel Institute.
PHYSICAL DEMANDS/WORK ENVIRONMENT
This position is mainly performed within the Universitys routine office conditions. It may also require travel to majority world nations two or more times a year. Conditions during international travel and onsite could be less comfortable or secure than the routine office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
FAITH and EDUCATIONAL COMMITMENT
1. Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.
2. A commitment to the Christian faith and to the integration of faith learning and student development.
DIVERSITY COMMITMENT
Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including but not limited to race gender physical limitations class or religious perspectives.
Required Experience:
IC
Employment Type
Part-Time
