Bid & Proposal Coordinator

GENERAL JOB SUMMARY:

At Bolton Holdings LLC the Bid & Proposal Coordinator is the nerve center of our Contracts & Capture Group. The incumbent coordinates all aspects of the development and preparation of bids and proposals. The Coordinator participates in strategic planning as well as the writing and editing of proposals and analysis of RFP requirements. He/She serves as the Companys subject-matter-expert for all US Federal prime- and subcontract opportunities Government-Wide Acquisition Contracts (GWACs) IDIQs Federal Supply Schedules (GSA MAS) addition to these broad functions the Coordinator may support State and Local Municipality contract vehicles and other commercial opportunities.

ESSENTIAL JOB FUNCTIONS:

Core Responsibilities:

Act as the central point of contact on assigned proposals and lead and guide the work of the Bids and Proposals team

Analyze RFQs RFPs and RFIs to create proposal outlines and development plans

Direct proposal kickoff and debrief meetings as well as prepare detailed proposal plans schedules outlines and compliance matrices for all phases of proposal development.

Plan winning themes value propositions strengths risk reducers and differentiated solutions to initial proposal outline

Work closely with engineering procurement & program management to complete the formulation of win strategies and themes (taking into account strategic relationships competitor intelligence etc.) and ensure the message is articulated throughout the proposal

Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.

Solicit management reviews and approvals during proposal development

Monitor proposal content to ensure compliance to RFP requirements evaluation criteria and technical requirements

Monitor for relevant competitive procurement opportunities managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders

Lead and/or support the development and submission of winning bid responses by working with the Bids team internal experts and contractors as required

Research and gather information to include corporate information product information and other standard materials

Maintain augment and improve library of reusable components templates and processes to reduce response time and improve quality on future bids

Inform product strategy research performed by the Bids & Proposals Executive Director

Proposal Writing:

Write persuasively including executive summaries and other critical components of deliverables such as; past performance volumes Technical and management volumes security volumes resumes single-voice editing and capturing actions from meetings with proposal team members capture teams and understanding of the businesss value proposition

Provide writing guidance to authors volume leads and capture coordinators to ensure proposals are clear and concise

Strong aptitude for improving organization flow readability completeness and clarity of engineering intensive proposals

Post-Submittal Activities:

Debrief teams after proposal submittal

Interview team members on successful or unsuccessful strategies and tactics

Facilitate a retrospective assessment on proposals and refine future proposal strategies process templates and training.

GSA Contract Coordination:

Maintenance:

Accept Mass Modifications

Update Administrative Information

Update Contract Offerings and Pricing

Add products/services/Special Item Numbers (SINs)

Delete products/services

Make applicable part number and description changes

Implement permanent price changes

Update Commercial Sales Practices

Update GSA Advantage! Catalog

Update SAM Entity Registration

Respond to Option Extensions

Administrate Sales Reporting

Administrate Subcontracting Reporting

Marketing:

Respond to Requests for Information (RFIs) and Sources Sought Notices

These often breed Requests for Proposals (RFPs)

Attend industry days put on by GSA.

Network with other GSA contractors

Check GSA eBuy for opportunities.

GSA eBuy lists relevant RFIs RFPs and RFQs related to your Special Item Numbers (SINs).

Research Authorized GSA Schedule Buyers

Use Government Marketing Tools: GSA Advantage! GSA eBuy GSA logos

Negotiate Blanket Purchase Agreements

Suggest Contractor Teaming Arrangements

Other Job Functions:

Other duties may be assigned

Supervisory Responsibility:

None

ESSENTIAL KNOWLEDGE SKILLS AND ABILITIES REQUIRED:

Strong Brand awareness

Client-focused (both internal and external clients)

Ability to interact effectively with peers and supervisors

Ability to interact appropriately with the public when necessary

Ability to manage multiple assignments concurrently

Ability to understand and communicate financial concepts and business terminology

Ability to analyze proposal sections for consistency and clarity compliance with RFP/RFI/RFQ requirements and align proposed solutions and themes

Excellent written and verbal communication skills with a strong command of grammar spelling and proper use of business writing

Effective time management and prioritization skills

Strong and pronounced problem solving and analytical skills

EDUCATION AND EXPERIENCE:

Associates degree required; BS degree strongly preferred (in technical field also preferred)

A minimum of 8 years of experience with bids and proposal

Advanced experience with MS Office

Must be able to use basic drawing tools such as Visio/Adobe/CAD for creating graphics

Working knowledge of FAR/DFARS

Shipley skills are a significant advantage

WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:

Office environment

Ability to stand and sit for long periods of time

Ability to perform repetitive motion (keyboard mouse phone 10-key)

Ability to work effectively in a rapidly changing environment with multiple deadlines

EEO/M/F/D/V:

Bolton Holdings LLC is an Equal Opportunity Affirmative Action Employer. EOE Minorities Females Vet Disabled Sexual Orientation Gender Identity or any other protected class.

All qualified job seekers are encouraged to apply. Bolton Holdings LLC is committed to Americas veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.

EEO Is The Law

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