Administrative Assistant - Hybrid

Reporting to the Director of Infrastructure at one of our offices in Montreal or Laval the Administrative Assistant will act as the main contact for files. The Administrative Assistant is called upon to perform administrative tasks related to opening files and monitoring projects organizing meetings preparing reports and compiling management information. She facilitates administrative management and project follow-up. She collaborates with the entire team of engineers and technicians in carrying out their activities. The successful candidate will be able to take advantage of our hybrid work mode allowing him/her to telework work on-site at the office or a combination of both.

Primary Responsibilities 

• Open project and service offer files and ensure that they are filed and archived in accordance with the current system

• Participate in the preparation of service offers when required handle day-to-day business and provide administrative support to managers (management file follow-up and invoicing)

• Proofread and format documents reports technical notes etc. to ensure quality of deliverables 

• Update data registers and tables in the appropriate systems

• Conduct research collate information document files to facilitate analysis and decision-making

• Organize meetings take notes write up minutes follow up as appropriate identify urgent tasks and follow up with responsible persons

• Welcome and integrate new team members

Qualifications :

• Professional diploma or college degree in secretarial or office automation techniques or equivalent training

• 3 to 5 years experience in a similar position

• Fluency in spoken and written French

• Thorough knowledge of Office 365 particularly Word and Excel 

• Proven writing skills (especially for reports) ability to synthesize information and good management of priorities

For further information please contact Ibrahima Amadou LY

#LI-Hybrid 

At CIMA we value diversity of talent and perspective. You think you can add value but dont meet all the job requirements We invite you to apply because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success. 

Why choose CIMA Because we offer you: 

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week 
• Employee and Family Assistance Program 
• Retirement Savings Plan (RRSP) with up to 4% employer contribution 
• As an employee-owned company an annual opportunity to purchase shares for all employees 
• Flexible work schedule in a hybrid work mode  
• Work/Life balance policy across Canada 
• 3-5 weeks of vacation based on years of relevant experience 
• Tailored training to improve your existing skills

Additional Information :

Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socio-economic status or background etc.).

In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA advantage - CIMA.

Remote Work :

No

Employment Type :

Full-time