Office Manager
Office Manager
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Job Description
The Opportunity
Budgets and courses and policies oh my! Like the great Wizard of Oz youll be the one running the show behind the scenes. When your supervisor is busy elsewhere youll be handling administrative issues and making decisions.
Youll never be bored with the variety of projects in this job and everyone will depend on you to keep things running smoothly. So if you know how to keep the flying monkeys away weve got just the job for you!
SUMMARY
Provide principal support in an office by carrying out office procedures independently. Handle a variety of situations and problems without supervision. Perform in place of the supervisor as needed. Make administrative judgments and decisions to keep office functioning smoothly in the absence of supervisor.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
May be responsible for semester course scheduling and track enrollment/personnel matters.
Assist with the implementation of new policies and procedures.
Resolve or advise resolutions for a variety of administrative situations or problems in the absence of supervisor.
Make judgments and decisions to keep office functioning smoothly in absence of supervisor.
Compile and formats information and statistics into coherent specialized reports.
Prepare basic reports such as budget or numbers reports.
Assist with the coordination of special projects.
Handle written and verbal confidential information.
Track and monitor budget transactions for multiple budgets.
Track numbers such as enrollment and or personnel.
Assist in budget planning by generating reports and monitoring transactions.
Schedule and confirm appointments for supervisor.
Create and maintain spreadsheets.
May have signature authority in the absence of supervisor.
QUALIFICATIONS
To perform this job successfully an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education experience knowledge skills and/or abilities required.
EDUCATION
High school diploma or equivalent
EXPERIENCE
Three (3) years or more of progressive office experience
KNOWLEDGE SKILLS AND ABILITIES
Proficiency in Oracle Microsoft Office Suite and other software applications as required
Excellent organizational skills
Excellent oral and written communication skills
Demonstrated ability to exercise initiative and judgment in decision-making
Ability to work independently
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
This job description may be revised upon development of other duties and changes in responsibilities.
The Organization
Houston Community College (HCC) is composed of 14Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the countrys largest singularly-accredited open-admission community colleges offering associate degrees certificates workforce training and lifelong learning opportunities.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. Youll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive administrative financial or something else youll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools it also takes care of its people.
Location
Houston is a city with limitless possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies second only to New York Citys 55.
- Approximately 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a major-league sports town and dont forget the annual Houston Livestock Show & Rodeo.
- The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system with many Houston area hospitals consistently ranking among the nations top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area museums are a large part of Houstons cultural scene.
- Houston is theCulture & Culinary Capital of Texaswith more than 7500 restaurants and eating establishments covering 60 cuisines.
If this sounds like the role for you and youre ready to join an amazing team please apply right away.
EEO Statement
Houston Community College does not discriminate on the bases of race color religion sex gender identity and expression national origin age disability sexual orientation or veterans status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Sandra B. Jacobson J.D. . SHRM-SCPInterim Director of EEO and Compliance & Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX 77266
HCC values its employees and their contributions promotes opportunities for their professional growth and development and provides a positive working and learning environmentthat encourages involvement innovation and creativity.
Individuals with disabilities who require special accommodations to interview should contact .
Required Experience:
IC
Employment Type
Full Time
