Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
At Roche you can show up as yourself embraced for the unique qualities you bring. Our culture encourages personal expression open dialogue and genuine connections where you are valued accepted and respected for who you are allowing you to thrive both personally and professionally. This is how we aim to prevent stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche where every voice matters.
The Position
The Opportunity:
We are seeking a proactive and highly organized Site Operations Assistant to support our Site Head other site leaders and overall site operations. This role is essential in maintaining smooth administrative functions and amplifying internal communications to ensure our cross-functional site remains informed connected and engaged.
Your key responsibilities:
Provide high-quality confidential administrative support to the Site Head and other site leaders including calendar management travel coordination and meeting logistics
Serve as primary point of contact for general site inquiries monitoring and responding to the site mailbox in a timely manner
Manage day to day office operations including ordering supplies and coordinating across various teams to ensure administrative needs are met
Act as a connector across all administrative assistants ensuring they are well-informed about site-wide operations priorities and nuances so they can better anticipate and align their support to their respective leaders
Liaise with vendors and site support functions to ensure a well-run and welcoming office environment
Stay abreast of important business and site updates employee engagement initiatives and upcoming events
Coordinate content on internal communicational channels including digital signage and site-wide announcements
Collaborate with leadership team to ensure accurate timely and meaningful storytelling that promotes transparency alignment and shared purpose across the site
Support the planning scheduling and execution of different types of meetings (complex events offsites interviews onsite executive meetings) in multiple time zones for various levels of internal and external stakeholders often with high confidentiality.
Serve as the go-to person for Business Operations. This may include Financial Management processes (POs invoices accruals) Onboarding/Offboarding activities Relationship Management Learning Management Support and Department organization (distribution lists etc).
Who you are:
- 10 years of administrative operations or project support experience ideally within the pharmaceutical or biotechnology industry.(Years of experience could not be exclusive).
- Strong collaborative mindset actively supporting team development contributing to tasks and sharing useful information.
- Ability to handle sensitive confidential and proprietary information with discretion and sound judgment.
- High attention to detail and accuracy with excellent planning and organizational skills to manage priorities effectively.
- Confident in managing multiple tasks in a fast-paced environment working with diverse teams and senior leaders and proficient with gSuite tools (gMail gCal gMeet gSheets Trello etc.).
Relocation benefits are not available for this job posting.
The expected salary range for this position based on the primary location of Philadelphia is 67800.00 - 125800.00 USD annually. Actual pay will be determined based on experience qualifications geographic location and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.
Who we are
A healthier future drives us to innovate. Together more than 100000 employees across the globe are dedicated to advance science ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities foster creativity and keep our ambitions high so we can deliver life-changing healthcare solutions that make a global impact.
Lets build a healthier future together.
Roche is an equal opportunity employer. It is our policy and practice to employ promote and otherwise treat any and all employees and applicants on the basis of merit qualifications and competence. The companys policy prohibits unlawful discrimination including but not limited to discrimination on the basis of Protected Veteran status individuals with disabilities status and consistent with all federal state or local laws.
If you have a disability and need an accommodation in relation to the online application process please contact us by completing this form Accommodations for Applicants.
Employment Type
Full-Time
