Administrative Specialist II - Quality and Patient Safety initiative (QPSi)
Administrative Specialist II - Quality and Patient Safety initiative (QPSi)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 57000 - 65000
1 Vacancy
Job Description
Administrative Specialist II
Bachelors degree and three years of appropriate experience or an equivalent combination of education and experience.
Administrative Support
- Provides high-level administrativeand calendar support to the Manager of Administrative Services and the Director of Operations and Strategy.
- Serves as backup support for the QPSi Executive Director and Assistant Dean.
- Prepare background materials and other relevant documentation to support leadership in these engagements.
- Coordinates travel arrangements for QPSi personnel including submitting travel authorizations booking travel and processing reimbursements.
- Reviews all travel documentation for accuracy and compliance.
- Supports faculty and guest visits by preparing itineraries and assisting with travel logistics as needed.
- Receives reviews and manages incoming communications for Manager of Administrative Services and the Director of Operations and Strategy received via telephone or written correspondence and collects the necessary information to support and assist with response.
Event and Meeting Management
- Coordinate regularly scheduled meetings for the QPSi. Schedules and coordinates a variety of seminars events and retreats for the QPSi which includes planning the event scheduling the venue coordinating catering for the event reviewing event vendor contracts and overseeing all details associated with the event.
- Responsible for arranging/setting-up meeting rooms catering and clean-up following meetings.
- Contributes to project and event planning timelines and tasks.
- Tracks multiple deliverables for projects assists with creation of work plans identifies and addresses issues and creates actionitems for their resolution.
Project Support
- Provides administrative and logistical support for QPSi initiatives and special projects.
- Gathers compiles and analyzes information for reports presentations and strategic planning.
- Provides backup with tracking project tasks timelines and deliverables contributing to the successful execution of QPSi programs.
Office Suite Management Maintenance and Supplies
- Maintains the cleanliness and organization of the QPSi office suite.
- Provides support to Administrative Assistant III as needed.
About COMs Quality and Patient Safety Initiative (QPSi):
The UF College of Medicines Quality and Patient Safety Initiative (QPSi) is dedicated to enhancing patient care quality and safety through innovative research education and collaboration. This initiative focuses on implementing evidence-based practices advancing patient safety initiatives and fostering a culture of continuous improvement within the College of Medicine.
QPSis mission is to drive excellence in healthcare delivery by integrating clinical expertise data-driven insights and cutting-edge technology. The initiative engages healthcare professionals students and stakeholders in efforts to elevate patient care standards and outcomes.
For more information about the Quality and Patient Safety Initiative visit UF College of Medicines QPSi.
We Offer Exceptional Benefits:
- Low-cost State Health Plans: Medical Dental and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to secure your future
- Comprehensive Paid Time Off Packages:(includes over 10 paid holidays as well as paid family sick and vacation leave)
- Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more
- Tuition Assistancethrough theUF Employee Education Program
- Public Service Loan Forgiveness (PSLF) Eligible Employer
About Gainesville Florida:
Home to the University of Florida one of the nations top public universities Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living no state income tax and mild winters. Enjoy the outdoors with over 30 miles of bike trails freshwater springs and numerous water activities plus easy access to beaches and world-class theme parks.
Gainesville combines historic charm with modern amenities including a great school system a lively downtown and a thriving local culture with farmers markets and craft breweries. Discover professional growth and quality of life in Gainesvillewhere community innovation and work-life balance meet!
For more information check out:The Guide to Greater GainesvilleandExplore Gainesville in 60 seconds
$57000 - $65000 annually; commensurate with education and experience.
Bachelors degree and three years of appropriate experience or an equivalent combination of education and experience.
The ideal candidate will possess:
- Knowledge of appropriate state of Florida/College of Medicine/University of Florida/Health Science Center rules and regulations.
- Demonstrated professionalism and discretion with a strong understanding of the importance of maintaining confidentiality and handling sensitive information appropriately within the context of a high-level office.
- Experience working as an administrative assistant to a senior management level position preferably in a health science academic office.
- Strong organizational and time management skills with the ability to manage multiple tasks priorities and deadlines with minimal supervision.
- Strong proficiency in Excel Word PowerPoint and Adobe.
- Working knowledge of or interest in developing familiarity with project management platforms including Microsoft Teams Microsoft Project etc.
- Excellent written and verbal communication skills with the ability to interact professionally with diverse internal and external stakeholders.
- Effectively plans organizes and coordinates work assignments. Re-arrange tasks as required by changing priorities.
To be considered please upload the following documents with your application:
- Cover Letter
- Resume
- Contact information for three professional references
If an accommodation due to a disability is needed to apply for this position please call or the Florida Relay System at (TDD).
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
