Facilities and Operations Admin Assistant / Shipping and Receiving Specialist

Reports to:

Supervisor - Facilities and Operations

Location of Work:

Shipping and Receiving

633 Blackman Street

Lawrence MI 49064

Level:

Secretarial (8 hours/day 260 day contract)

Reports To:

Facilities and Operations Supervisor

Job Goal(s):

The overall job goal of the Facilities and Operations Assistant / Shipping & Receiving Specialist is to manage the shipment and receipt of goods maintain warehouse inventories provide internal distribution of mail and packages and provide clerical support associated with purchasing and financial services.

Minimum Qualifications:

Education:

High school diploma or equivalent required

Work Experience:

Application of organizational skills and purchasing. Shipping andreceiving skills in a business operation preferred.

Skills:

• Computer proficiency with software applications
• Office operation skills relative to storing and retrieving information
• Good verbal and written communication skills
• Good mathematical skills
• Dependability skills as reflected by assuming ownership for assignments being on the job and demonstrating a willingness and ability to acquire and apply new understandings and skills
• Able to work independently and within a team

Essential Job Functions:

• Assist with scheduling for Facilities and Operations Administrator
• Order and maintain maintenance parts and custodial supplies stock
• Enter and track invoices in BMO credit card receipts
• Execution and coordination of mail and package delivery for the District.
• Answer the delivery door for carriers and assist the driver with unloading the truck.
• Operate a forklift as needed
• Manage the shipment and receipt of products materials and supplies including related log sheets.
• Maintain central supply and maintenance warehouse and related inventory tracking system.
• Process and deliver central supply and maintenance inventory requests including preparation of billing documents.
• Assist with internal transporting of warehoused goods with the District.
• Operate compactor and process cardboard for recycling purposes
• Seek vendor quotes and pricing.
• Manage purchasing for both Central Supply and Maintenance Department including preparing purchase requests ordering verifying and confirming receipt of goods and payment of vendor invoices following processes established by the Districts Business Office.
• Engages with vendors drivers staff and students with a positive attitude.
• Maintains a clean and neat warehouse and work area.
• Ability to lift up to 50 lbs.
• Ability to sit stand or walk for extended periods of time.
• Possess a valid drivers license
• Possess current forklift operator certification or a willingness to complete training for forklift operator certification
• Additional tasks responsibilities and duties as assigned by the Facilities andOperations Supervisor.

Terms of Employment:As per master agreement and provisions established by the Van Buren Board of Education.

This posting and our online application can be found on the Van Buren ISDs website atunder Employment. If you do not have access to a computer with internet access you may use a computer at VBISD by calling .

Position is open until filled.

In-house staff must fill out the online internal application.

Required Experience:

Unclear Seniority