Administrative Coordinator, Benefits

At the Monterey Bay Aquarium we are passionate about creating an inclusive workplace that celebrates and values diversity. We firmly believe that having a team of diverse backgrounds and voices working together increases our capacity to serve our visitors and fulfill our welcome people from all walks of life into our team and strongly encourage people of color LGBTQ individuals veterans and people with disabilities to apply.

Priority deadline for applications is August 29 2025 at 5pm PST. Due to the volume of incoming applications the role may be closed earlier than August 29 2025.

Job Summary:

Under limited supervision responsible for managing and administering the organizations employee benefits and wellness programs. This includes health insurance retirement plans life insurance wellness programs and other employee benefits. This role ensures compliance with relevant laws and company policies while serving as the main point of contact for employee questions regarding benefits. Coordinate various routine programs related to Benefits and Wellness. Perform a wide variety of tasks required to administer programs including but not limited to benefits wellness compliance and onboarding as well as responding to employee inquiries and concerns related to benefits and wellness programs. Perform other duties as required.

Core Activities:

• Reconcile and process monthly benefits invoices of the health dental vision life disability flexible spending and retirement plans.
• Serve as the main contact for employee benefit inquiries providing guidance and resolving issues in a timely and professional manner.
• Process all employee benefits and wellness programs related to new hires terminations
  • Data entry
  • Educate staff on programs tools etc.
  • Coordinate transactions with Payroll
• Maintain accurate records of employee compensation and benefits data
  • Perform data audits
  • Organize digital and paper files to meet compliance requirements
• Update and maintain HR policies processes and procedures (update intranet provide feedback for employee handbook update SOPs etc.).
• Remain current with federal state and local regulations related to benefits and compensation practices and programs to comply with legal requirements and industry standards.
• Communicate Total Rewards policies programs and changes to employees through various channels such as meetings emails Zoom and written materials.
• Coordinate with benefits providers/broker team to ensure smooth enrollment processes and resolve any issues or discrepancies (e.g. file feeds invoice adjustments etc.).
• Coordinate annual benefits and wellness activities including communication materials system setup and employee support (e.g. Benefits Open Enrollment Annual Health Screening Virtual Health and Wellness Fair etc.).
• Support HR events as needed (e.g. Recruitment Fairs All Staff meetings Division meetings etc.).

Preferred Knowledge Skills & Abilities (KSAs):

• Minimum of proven experience (typically 1-2 years) in benefits administration
• Understanding of benefits programs including health insurance retirement plans and wellness initiatives
• Ability to apply discretion and good judgment when dealing with sensitive and confidential matters
• Knowledge or exposure to general employment-related state and federal laws and regulations
• Experience in HRIS (Human Resources Information Systems)
• Ability to multitask in a fast-paced environment
• Accurate record keeping and strong attention to detail required
• Excellent communication and interpersonal skills with the ability to effectively interact with employees at all levels of the organization
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to prioritize tasks and to delegate them when appropriate
• PC proficiency and strong working knowledge of the MS Office Suite; must be in Word and Excel
• Ability to work within and maintain Monterey Bay Aquariums Core Values

Physical Requirements to Perform Essential Job Functions:

• Typical office equipment
• Constant sitting standing walking bending
• Occasional unassisted lifting up to 50 lbs
• Typical office environment main aquarium and exhibits occasional offsite events

Hourly Compensation Range:

$25.00 - $28.37 Starting rate will vary based on previous experience and relevant skills/knowledge set

Required Experience:

IC