Talent Services Coordinator

Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Talent Services Team as a Talent Services Coordinator in our Los Angeles office.

We are seeking a highly skilled and meticulous professional who thrives in a fast-paced deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach you will play a critical role in driving success and anticipating needs. If you are someone who values precision adaptability and innovation we invite you to join our team and make a meaningful impact.

This role will be based in our Los Angeles office on a hybrid-basis. Regular in-office presence is required for day-to-day operations as well as for team meetings training opportunities and relationship building. This role reports to the Talent Services Manager.

Position Summary

The Talent Services Coordinator provides administrative support to the Talent Services department under the guidance of the Talent Services Manager assisting with daily human resource tasks including staff recruitment orientation employee benefits event planning electronic file maintenance and other duties as assigned. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software; sends resume to Talent Services and Hiring Managers

• Schedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications

• Manages new hire process including sending out new hire paperwork initiates and monitors background check process and coordinates start date with new hire

• Prepares welcome email assists with onboarding process and assists in planning and conducting new employee orientation

• Assists with administration of employee benefits plans including healthcare life disability (including claim forms) 401(k) and other health and welfare benefits programs; assists employees with annual open enrollment

• Answers basic questions on HR policies procedures and programs

• Maintains personnel files (active and terminated employee records) and I-9s; responsible for E-verify

• Coordinates firm events such as staff appreciation health and wellness clinics annual holiday party and other special events as requested; may assist with community fundraising

• Assists with aspects of the annual performance review process for Associates and Professional Staff including sending out reminders and flagging comments for Talent Services Manager review

• Processes employment verifications and transactions in HR system including employee changes and separations assists employees with the time and attendance system (Workday) reviews time records as needed

• Assists with departing attorney processes

• Ensures administrative (i.e. secretarial reception) vacation coverage and overflow is provided

• Coordinates office attorney CLE training programs and processes attorney bar association memberships

• Performs additional duties as required including but not limited to assisting with other GT offices

Qualifications

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written) professional demeanor and presentation

• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team

• High attention to detail outstanding organizational skills and the ability to manage time effectively

• Highly motivated self-starter who can work well under minimal supervision as well as take a proactive approach in being team-oriented

• Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks

• Recognize confidential sensitive and proprietary information and maintain confidentiality

• Provide outstanding client service meet high quality standards for services and meet or exceed client expectations; proactive in seeking innovative ways in which to help others

Education & Prior Experience

• Bachelors degree or equivalent experience in Human Resources Business Organization Development or related field preferred

• Three to five years of experience in a Human Resources support role

• Professional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred

• Possess a basic understanding of HR principles and practices as well as employment law compliance

Technology

• Knowledge of HR-related programs/software including Workday or other time/attendance or HRIS database systems; as well as Workday Recruiting or other applicant tracking system

• Proficiency in Windows-based software and Microsoft Office Suite applications including Word PowerPoint Excel and Outlook

• Exceptional computer skills with the ability to learn new software applications quickly

$38.56 to $42.45 per hour

Actual pay will be adjusted based on experience location and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus health insurance with an optional HSA short term disability long term disability dental insurance vision care life insurance Healthcare and Dependent Care Flexible Spending Accounts 401K vacation sick time and an employee assistance program. Additional voluntary programs include: voluntary accident insurance voluntary life voluntary disability voluntary long term care voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act we will consider qualified applicants with arrest or conviction records for employment.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis.