Data Reporting Analyst
Data Reporting Analyst
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Job Description
Type of Appointment: Full-Time Probationary
Job Classification: Administrative Analyst/Specialist Exempt I
Anticipated Hiring Range: $4598 - $5167 per month
Work Hours: Monday - Friday 8am - 5pm unless otherwise notified
Other:This position is eligible for remote work based on operational needs
Recruitment Closing Date: August 5 2025
THE DEPARTMENT:
The Division of University Advancement is one of five central divisions of the university whose primary purpose is to enhance the private support and knowledge of the university. This is accomplished by initiating programs events and activities that stimulate the involvement and interest of alumni friends parents corporations and foundations to develop relationships that will foster and stimulate giving to the university. The office the Vice President of University Advancement oversees the offices of development alumni and external relations advancement services and annual giving. The division manages and operates the Cal Poly Pomona Philanthropic Foundations which serves as the official entity to receive and manage all contributions to the University.
DUTIES AND RESPONSIBILITIES:
Reporting Analysis Data Integrity
- Design create and implement a suite of reports from the donor management database including Tableau and respond and provide reports to user data requests.
- Produce weekly monthly quarterly and other necessary reports from the database for distribution.
- Build and execute queries reports data visualizations for fundraising and engagement strategy.
- Utilize practical experience to formulate interpret and provide solutions to enhance query capabilities dashboards performance metrics planning strategy and timing of operational and fundraising activities.
- Create forecasting reports engagement scoring predictive modeling tools/reports.
- Identify strengths and weaknesses of alternative solutions make conclusions and recommendations for approach.
- Responsible for promoting appropriate data use through planning policy and protocols. Ensure data and system integrity.
- Identify analyze and perform data cleanup as needed.
- Responsible for data assessment mapping migration implementations testing and validation of current related and future systems.
- Provides operations support to the department by greeting guests receiving deliveries and processing mail as needed.
Training
- Assist users with Raisers Edge questions and conduct trainings.
- Identify create implement techniques which will improve productivity for the user community.
- Develop training materials and perform training for user community.
- Coordinate with the data governance group on proposed changes to operational and/or data structure/fields.
- Assist users with questions and requests for changes to reports dashboards exports etc.
- Maintain and update related policies and procedures documentation.
Technology
- Stays abreast of current emerging technologies in philanthropy fundraising higher education data and prospect analysis predictive modeling engagement scoring and business intelligence.
QUALIFICATIONS:
- Combination - Bachelors degree and/or the equivalent training and administrative work experience involving study analysis and/or evaluation leading to the development or improvement of administrative policies procedures practices or programs.
- Driver License Valid and in State Required
- Two (2) years of related experience
- Working knowledge of and ability to apply standard theories principles practices and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations; thorough knowledge of policies procedures and outside regulations pertaining to the applicable program and/or administrative specialty; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan organize coordinate and perform work in various situations where numerous and diverse demands are involved. Skill in research development and evaluation of policies and programs including skill in the collection evaluation and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret organize and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction.
PREFERRED QUALIFICATIONS:
- Microsoft Office Suite with advanced knowledge in Excel Excel macros pivot tables graphical reporting such as Tableau.
- Development of data analysis and reporting
- Experience using Raisers Edge Tableau PowerBI NXT Crystal Reports
- Experience in forecasting predictive modeling
- Knowledge of current trends in database management reporting and best practices using CASE (Council for Advancement and Support of Education) AASP (Association of Advancement Services Professionals) and IRS rules and regulations
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information go to the CSU Out-of-State Employment Policy.
Background Check
Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to the CSU Background Check Policy.
CSU Classification Salary Range
This position is part of the California State University Employees Union (CSUEU) bargaining unit 9. The CSU Classification Standards for this position are located on the CSU Classification Standards CSU Salary Schedule is located on the CSU Salary Schedule classification salary range for this position according to the respective skill level is: minimum$4598 and maximum$8318 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go to the Acceptable I-9 website.
University Driving Requirements
Positions that require driving for university business by using apersonal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to the Authorized University Driver Policy.
Security & Fire Safety
In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing at: and Pay Transparency Nondiscrimination
As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see the Pay Transparency Nondiscrimination Provision poster.
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at . For more information go to Employment Notices.
Equal Employment Opportunity
Consistent with California law and federal civil rights laws Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.
Other Notices
For other important employment notices we invite you to visit Cal Poly Pomonas Employment Notices web page.
Required Experience:
IC
Employment Type
Full-Time
