AP Specialist
AP Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
Accounts Payable Specialist
Sepire is a marketing services and communications distribution company specializing in complex compliance driven solutions for its clientele. We are a technology forward company focused on delivering automation solutions in a highly secure environment. Our multi-channelcommunications services include contact management printing mailing fulfillment and electronic delivery.The Role
Were seeking an experienced Accounts Payable Specialist to handle day-to-day invoice processing support a growing finance function and assist with administrative responsibilities. This role involves working closely with vendors and internal teams to ensure accurate and timely payments assisting with month-end activities and contributing to improvements in financial workflows while providing essential administrative support across departments.Accounts Payable Responsibilities (70%)
- Process a high volume of vendor invoices purchase orders and credit memos
- Perform weekly payment runs (checks ACH wire)
- Reconcile vendor statements and resolve discrepancies
- Maintain organized AP records and documentation
- Respond to vendor inquiries promptly and professionally
- Assist with month-end close including accruals and reporting
- Support year-end tasks such as 1099 preparation
- Partner with internal departments to support procurement and operations
- Ensure AP processes align with internal controls and policies
- Recommend and help implement process improvements
Administrative Assistant Duties (30%)
- Serve as contact for internal staff and visitors regarding administrative needs
- Handle front-desk duties as needed: greeting visitors answering phones and routing messages
- Receive sort and distribute incoming mail and packages daily
- Create and manage purchase orders for services inventory and approved vendor needs
Qualifications
- 2 years of experience in accounts payable or general accounting
- Proficient with accounting software (e.g. QuickBooks NetSuite SAP)
- Strong attention to detail and organizational skills
- Excellent written and verbal communication
- Ability to multitask and manage priorities in a fast-paced environment
- Reliable proactive and solutions-focused
Preferred Skills
- Experience in high-volume or regulated environments
- Familiarity with internal controls and financial compliance
- Background in industries such as healthcare finance or logistics
Benefits and Perks
- Health Insurance
- Vacation
- Paid Holidays
- Birthday PTO
- 401K
- Convenient to public transportation and interstate access
Additional Details
Full-time in-office position (MondayFriday)Based in Willowbrook IL
This employer participates in E-Verify. Click here for more information.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
- Accounting Software
- Time Management
- Accounting Tally
- Accounts Reconciliation
- Vendor Management
- Organizational Skill
- Administrative Support
- Accounts Management
- General Ledger Accounting
- Accounting
- Communication
- General Ledger Accounts
- Financial Statements
- Sales Account Management
- Account Payables Management
