Office Administrative Assistant

Are you self-motivated Does being in a supportive role and being challenged excite you Start your rewarding career in our office with one of the Lawn and Landscape Magazines Best Places to Work 2025!

As an industry leader we are looking for someone who strives for excellence and thrives in a hard working fast-paced work environment.

We are looking for someone who wants to start or grow their career in the world of administration!

JOB SUMMARY

The Office Administration team provide support to the operational side of the business and are responsible for many of the companys behind the scenes tasks such as payroll contracts quotes assessments accounting data entry reception scheduling and more! This positions function is to provide support to the Office Administration team by handling various duties and responsibilities as listed below.

DUTIES & RESPONSIBILITIES

You can expect the following:

• Data entry and accounting (with professional accounting support)
  e. accounts payable accounts receivable invoicing and bank reconciliation
• Data entry and maintenance of various reports in Excel such as labour vehicle and invoicing
• Involvement in creating contract renewals and correspondence
• Reception and telephone management (land lines and mobile devices)
• Maintenance of filing documents both on our network and in hard copy form
• Maintenance of our customer contact list site list and employee information
• Involvement in generating the daily/weekly field staff schedule
• General office duties including cleanliness of our lunchroom and all common office areas ordering of supplies both online and at shopping markets weekly mail distribution etc.
• Miscellaneous other tasks as assigned

EDUCATION

• Post-secondary education is an asset

EXPERIENCE

• Previous administrative experience including use of office applications such as Word Excel and Outlook is necessary.
• Experience with Sage accounting software is an asset

QUALIFICATIONS

• Punctual trustworthy and reliable
• Excellent interpersonal written and verbal English communication skills
• Strong business correspondence writing skills
• Ability to work well under pressure
• Ability to multitask and work in a fast-paced environment and deliver timely results
• Flexible and adaptable to change
• Perseverance in the face of challenges or roadblocks
• High level of Emotional Intelligence
• Positive and professional team attitude
• Ability to maintain confidentiality
• Strong attention to detail and time management/organizational skills
• Leadership and customer service experience an asset
• Strong proficiency in MS Office Suite (MS Word Excel PowerPoint Outlook)

WORKING CONDITIONS

• In-Office Based position at our Head Office- 3751 Napier Street Burnaby
• Work Hours: This position is a full-timeposition. Our business hours are Monday-Friday 8:00am to 5:00pm (occasional overtime)

COMPENSATION AND PERKS

• Competitive wages (depends on experience)
• 4% Paid Vacation
• All-Inclusive Staff Social Events
• SWAG/Prize Giveaways
• Education sponsorship
• Free In-House Seminar Program
• Benefits and Extended Health Care
  • Extended health care
  • Dental care
  • Vision care
  • Travel insurance
  • And more!
• Registered Retirement Savings Plan (RRSP)
• Employee Assistance Program
  • Counselling services
  • Online resources
  • Perks and discounts
• Living Wage Certified Company

OUR STORY

Since August 1 1979 Para Space has been an award-winning leader in the Canadian landscape industry. We have been built on care for those we work for and those who work here. Our company has always provided progressive landscape maintenance programs along with contemporary designs installations and ecologically conscious plant health care. We have been able to grow our operation through hard work efficiency innovation and by enhancing the wellbeing of our employees.

OUR MISSION

• Enhancing the environment with reliable high quality landscape services.
• Cultivating lasting relationships with our clients and team.
• Leading our industry with integrity and innovation.

OUR VISION

• Being recognized as the best and getting there with the best.

This is an entry level position with opportunity to grow and advance over time on a great team! To applyplease submit your resume and cover letter outlining your skills experience and why you think you would be a good fit.

Para Space is proud to be an equal opportunity employer we are committed to creating an inclusive workplace for all our employees!Candidates: Please note we thank all applicants for their interest; however only short-listed candidates will be contacted.