Inspection Clerk

About Us

Founded in 1935 the Omaha Housing Authority is a nonprofit government agency committed to enhancing the quality of life for low and moderate-income individuals. With over 2700 public housing units and up to 4300 Housing Choice (Section 8) Vouchers we work diligently to ensure our residents have access to safe sanitary and affordable housing.

Our Core Values

• Teamwork: We work together to achieve our goals.
• Welcoming: We create a supportive and inclusive environment.
• Actively Listen: We focus clarify and communicate next steps.
• We Build Trust:We do what we say we will do and assume good intent.
• Diverse Inclusive & Equitable: We embrace all identities and backgrounds.
• De-Escalation: We manage conflicts calmly and effectively.
• Exceptional: We strive for excellence in all we do.
• Self-Care: We believe in the well-being of our team and ourselves.
• Share Power: We empower each other and our community.

Why Work with Us

We offer a comprehensive benefits package that includes:

• 17 paid holidays including your birthday a floating holiday and a self-care day
• 12 days of vacation and 12 days of sick leave per year
• Medical dental and vision benefits start the 1st of the month following date of hire
• Life Insurance Health & Dependent Care FSA Allstate Voluntary Insurance and Pet Insurance
• 401(a) retirement plan with a 5.5% match and 457 compensation plan

Job Function

Perform administrative/recordkeeping tasks and heavy telephone interaction with landlords and residents in accordance with established Section 8/Public Housing Procedures.

Essential Functions

• Schedule inspection appointments for housing inspectors in accordance with established procedures for the inspections process. Respond to inquires regarding scheduling conflicts. Update inspection schedules as needed.
• Transcribes from printed and written documents (e.g. inspections and reports). Prepares and mails notices to owners landlords and residents regarding deficiencies resulting from inspections. Responds to requests to email information as needed.
• Maintains daily record of inspections and reschedules inspections as needed. Ensures all annual inspections are completed according to the calendar of annual inspections schedule.
• Performs computer input to ensure the entire inspection process is recorded accurately and timely updated in line with the daily schedules. Scan inspection books into the system and attach to the tenant record.
• Ensures notices and inspection summaries are prepared and mailed to the appropriate individuals immediately following inspection date.
• Proofreads and distributes completed work to appropriate personnel ensures accuracy proper grammatical usage punctuation etc. of all documents.
• Informs supervisor immediately of transcribing problems and equipment failures.
• Prepares completed multi-page documents for distribution (e.g. scans copies collates etc.).
• Must clearly understand all aspects of the policies and procedures of OHA including OHA admissions and continued occupancy policies. Must have the ability to effectively communicate this to applicants and visitors.
• Works interactively with all OHA departments.

Additional Responsibilities

• May assist with special projects.
• May work evening and weekend hours.
• May work in other areas of the Section 8 department as directed.
• Performs other duties as required or assigned.

Qualifications

• High School graduate or equivalent.
• One year of office experience to include administrative clerical and multi-line telephone duties. Customer service experience helpful.
• Must have a thorough knowledge of Business English spelling and punctuation. Must possess excellent computer skills using Microsoft products.
• Ability to understand oral and written instructions.
• Ability to establish and maintain effective working relationships with co-workers consultants contractors HUD local state federal officials; ability to communicate with people from a broad range of socio-economic backgrounds.

Working Conditions

Work is performed in an office setting amid normal conditions of dust odors fumes and noises and involves considerable public contact.

Abilities

• Ability to sit stand and walk up to 100% of the time; and reach stoop squat push pull and type up to 25% of the time.
• Ability to move objects weighing up to ten (10) pounds up to 33% of the time.
• The noise level in the work environment is usually moderate.

Equipment Operation

(Any one position may not use all of the tools and equipment listed nor do the listed examples comprise all of the tools and equipment that may be used in positions allocated to this classification)

• Computer
• Telephone
• Copier
• Calculator
• Facsimile Machine

OHA is Committed to Equal Opportunity

Omaha Housing Authority is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristics protected by federal state or local laws. Omaha Housing Authority is actively seeking diverse candidates and affirming of all identities.

If you need a reasonable accommodation to complete the online application or have a question about your application please contact the Human Resource Department at