Document Controller â Major Programme
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Job Description
Document Management
- Oversee the receipt classification distribution workflow issuing and archiving of all project documentation (drawings contracts reports RFIs specifications motifications instructions).
- Establish and maintain document coding naming convention and version control and ensure obsolete documents are archived
- Set-up configure and manage the Electronic Document Management System (EDMS) including user access workflows and metadata standards.
- Develop and maintain document registers logs and numbering systems in line with project protocols
Compliance & Quality Assurance
- Ensure all documentation complies with ISO standards project specifications and regulatory requirements.
- Conduct regular audits and quality checks to ensure accuracy and completeness.
- Support internal and external audits by preparing documentation and reports.
Collaboration & Communication
- Act as the central point of contact for document-related queries across all project teams.
- Facilitate communication between consultants contractors departments and external stakeholders to ensure timely document exchange.
- Attend project meetings (kick-off progress task force) and provide updates on document control status.
Training & Support
- Train and support team members in using the EDMS and document control procedures.
Project-Specific Duties
- Establish project communication protocols and work-share specifications.
- Interface with all parties and coordinate document workflows with design and engineering teams contractors client
- Support the Project Directo and Project Leads with documentation-related tasks and reporting.
Qualifications :
- Diploma or Bachelors degree in Business Administration Information Management Construction Management or a related field.
- Certification in Document Control (e.g. from the Association for Information and Image Management (AIIM) or QSDC Document Control Certification).
- Experience working on multi-disciplinary construction projects preferably in infrastructure hospitality or healthcare sectors.
- Familiarity with international standards such as ISO 9001 (Quality Management Systems) and ISO 19650 (BIM and information management).
- Experience with project collaboration platforms such as Aconex Viewpoint Asite or similar.
- Understanding of project lifecycle documentation requirements (design procurement construction commissioning).
- Knowledge of data privacy and document retention policies relevant to construction and engineering projects.
- Ability to manage and mentor junior document control staff.
Additional Information :
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Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
