Purchasing Buyer (Seasonal)

Who We Are
We are Tennis! The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sports growth on every level in the United States from local communities to the crown jewel of the professional game the US Open.

Why Work for the USTA
We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all. We are committed to removing barriers and creating opportunities for ALL to participate. Dont know tennis Dont worry you can still find yourself in the game!

The Role
This seasonal role supports purchasing operations for the US Open requiring strong attention to detail organization and follow-through. The Purchasing Buyer will be responsible for placing and tracking orders coordinating with vendors and ensuring goods and services are delivered on time across multiple departments.

• Order Placement: Initiate and complete accurate orders with vendors ensuring correct product selection pricing quantities and shipping details.
• Vendor Communication: Request quotes (RFQs) or product/service information (RFIs). Follow up on order confirmations estimated delivery dates and tracking numbers and efficiently resolve any discrepancies or delays.
• Internal Stakeholder Support: Act as the primary liaison between internal departments and suppliers. Clarify purchasing needs provide order updates facilitate mockup/proof reviews and approvals and communicate relevant timelines or issues.
• Email & Request Management: Monitor and respond to procurement support requests promptly and professionally. Accurately record and prioritize purchasing needs.
• Order Documentation & Tracking: Maintain precise records of all orders placed tracking updates vendor quotes and delivery receipts. Ensure all purchase documentation is complete for internal reporting and audit purposes.
• Process Improvement: Identify and implement opportunities to consolidate purchases maximizing cost savings and overall efficiency.

Buying Responsibilities

Responsibilities include but are not limited to procurement for the following categories:

• Promotional & Branded Materials:
• Branded promotional items and giveaways
• Event signage banners and tablecloths
• Custom wall graphics decals and branded installations
• Office & Operational Supplies:
• Office locker room breakroom and janitorial supplies
• Packaging and shipping supplies (e.g. custom tape labels stickers)
• Technology Accessories:
• Computer peripherals (keyboards mice cables)
• Tech accessories (chargers adapters USB drives)
• Printed Collateral & Training Materials:
• Printed training manuals or handbooks
• Posters brochures flyers and other printed marketing collateral
• Special Projects & Custom Orders:
• Temporary or project-based procurement initiatives
• One-off purchases for executive or departmental requests

Who You Are

• Proven experience in a purchasing buying or other procurement role.
• Comfortable working with Google and workspaces and online vendor platforms (e.g. Amazon Business ULINE WB Mason).
• Strong attention to detail and exceptional organizational skills.
• Excellent written and verbal communication abilities.
• Adept at managing multiple requests and prioritizing workload in a fast-paced environment.
• Proficient with email spreadsheets and common office software.
• Experience with branded merchandise and/or print procurement is a plus.

What We Offer
The expected hourly rate for this position is between $18.00 and $20.00. This is a hybrid seasonal role and candidates must be available to work onsite at the Westchester office at least three days per week from July 21 2025 through September 12 2025.

Come One Come All
We strongly encourage you to apply if youre interested; wed love to learn how you can serve our team with your unique experience!

USTA is dedicated to providing equal employment opportunities for all individuals regardless of age disability national origin race color religion sex sexual orientation gender gender identity or expression pregnancy veteran status marital status family status alienage or citizenship status creed genetic information or any other status protected by applicable federal state or local law.