Team Leader Poland Administration

Location: Warsaw Poland
Reporting to: NEC Business Support Services Manager

Are you a purpose-driven hands-on leader with the ability to deliver operational excellence across multiple functions Are you ready to play a key role in shaping the workplace experience of one of the most dynamic regions in Maersk Do you believe in continuous process improvement developing your team and leading based on data

Were looking for a Business Support Services Team Leader to take charge of BSS operations across Poland. This is more than just an administrative position its a chance to lead a team of 4 engaged colleagues and managing critical vendor relationships and drive strategic transformation that directly impacts the bottom line. Youll be part of the team enabling the company to reach both its short- and long-term goals.

With 6 office locations across Poland covering a combined footprint of 3344 sqm this role will also lead the analysis and evaluation of our optimal office footprint helping shape the future of how and where we work.

What Youll Be Doing

As our new Team Leader you will:

• Lead and inspire the local BSS team fostering a culture of collaboration ownership accountability and growth.
• Apply proven methods and structured thinking to streamline operations solve problems within governance frameworks and implement efficient compliant solutions.
• Operate autonomously maintaining full ownership of performance service quality and internal customer satisfaction.
• Oversee daily office operations including lease and utility management facility maintenance car fleet and pool car coordination and reception services.
• Coordinate employee travel and event logistics support the SPOT Awards program and enhance internal engagement initiatives.
• Drive and support office fit-out and relocation projects with special attention to safety regulatory compliance and Maersks HSSE standards.
• Supervise professional staff support career development and maintain a low attrition rate through meaningful leadership and mentorship.
• Manage vendor performance across essential services (e.g. cleaning security procurement) ensuring cost leadership and alignment with Maersk standards.
• Ensure data accuracy and develop clear dashboards and reports to track operational KPIs capacity insights and compliance metrics.
• Lead the evaluation and optimization of Maersks office footprint across Poland aligning space usage with strategic business needs.
• Collaborate with legal HSSE QES and corporate stakeholders to uphold governance safety and integrity in all support operations.

What Were Looking For

• Education:
  A bachelors degree in Business Administration Operations Management Industrial Engineering Project Management or a related field with strong focus on process optimization automation and performance reporting is required.
  A Masters degree or MBA is considered a strong advantage particularly with a focus on operational excellence leadership or digital transformation.
• Experience:
  Minimum of 5 years in a similar operations or business support leadership role ideally within an international or matrixed organization.
  A proven track record in leading teams developing talent and driving performance is essential.
• Skills & Capabilities:
  • Strong leadership presence with the ability to inspire challenge and support team members.
  • Demonstrated success in managing vendors leading projects and balancing strategic and operational tasks.
  • Solid understanding of office/facility operations administration workflows travel management and fleet coordination.
  • Experience in analyzing data and building dashboards to support decision-making and monitor key performance indicators.
  • Structured and pragmatic problem-solver with the ability to manage complexity independently.
  • Proficiency in Microsoft Office Suite (Excel Word PowerPoint Power Bi); experience with SAP Concur or SharePoint is a plus.
  • Fluent in Polish and proficient in English (spoken and written).
  • Valid drivers license and availability to travel between office sites in Poland.

Why Join Us

At Maersk you wont just be part of a global brand youll be trusted to lead and challenged to grow.

This is an opportunity to:

• Shape the future of workplace operations in one of the most strategically important markets in Europe.
• Own and lead the business support agenda across six locations in Poland working directly with stakeholders who value your voice and expertise.
• Be part of a company where your ideas matter and your work has real visible impact on how we operate serve and grow.
• Join a culture that values trust autonomy and continuous improvement where good leadership is not just encouraged its expected.
• Build your career in an international environment with clear development opportunities exposure to regional leadership and the chance to drive transformation.

If youre looking for a role where you can lead with purpose build something better and grow alongside your team then this is your next step.

If youre energized by operational excellence team development and creating practical solutions that deliver real value wed love to hear from you.

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