EAII Advisors Senior Officer - HR Operations & Compliance

This position is with EAII Advisors Evidence Actions technical partner in India.

About EAII
EAII Advisors Evidence Actions technical partner in India supports state governments in delivering evidence-based public health programs including safe drinking water initiatives and school and Anganwadi-based National Deworming Day and iron and folic acid supplementation. Operating across 10 states EAII Advisors provides technical assistance to ministries of health education water and women and child development reducing health burdens in impoverished communities and improving the long-term wellbeing of children and families.

About Evidence Action

At Evidence Action we deliver data-driven interventions that transform lives at an unprecedented scale. We identify neglected global health issues and deploy proven solutions forging healthier futures for generations.

Our model operationalizes leading academic research (including from Nobel-winning economists). We measure progress and outcomes at every stage to ensure were making a real impact for people living in poverty and suffering from preventable or treatable health issues. Operating across 9 countries our team of 800 has reached over 500 million people working closely with governments to scale these interventions.

• Our Deworm the World program has delivered over 2 billion treatments significantly reducing worm prevalence and generating more than $23 billion in lifetime productivity gains.
• Through Safe Water Now weve saved the lives of over 15000 children.
• Our Accelerator explores untapped opportunities in global health testing low-cost interventions with the greatest potential to save and improve lives.

At Evidence Action your colleagues are your greatest asset. Youll partner with high-caliber colleagues in an environment blending innovation autonomy and teamwork. Our team excels in disruptive thinking and believes in rolling up our sleeves to get things done. If youre looking to work flexibly and with purpose join a team that delivers measurable change for millions.

The Role

EAII is seeking a detail-oriented and process-driven Senior Officer - HR Operations & Compliance to join our People & Culture (P&C) team to own and manage key HR operational processes and ensure adherence to statutory compliance requirements. This role is responsible for managing payroll labour law compliance (EPF/ESIC/PT) support with employee onboarding/offboarding corporate insurance renewals and personnel budgeting process. The role reports to Senior Manager - People & Culture and involves close collaboration with external partners internal departments and the finance team to ensure timely and accurate execution of all HR operational deliverables.

If you are a proactive and detail-oriented HR professional with a passion for operational excellence and a commitment to supporting a positive and compliant workplace in a fast-paced growth-oriented environment we encourage you to apply.

Responsibilities
Labour Law Compliance

• Ensure monthly compliance with EPF ESIC and Professional Tax requirements.
• Review compliance returns shared by the external vendors and submit signed copies as required.
• Coordinate with the agency on authorized signatory details and employee data updates.
• Ensure statutory bonus for eligible employees.
• Continuously improve documentation and tracking systems to reduce manual follow-ups and enhance accuracy laying the foundation for scalability.

Payroll Processing

• Share monthly payroll inputs with Finance.
• Ensure Keka / ESS portal is up to date with joiner and exit data. Ensure income tax declarations and tax details are updated on the ESS portal.
• Review pay register and share with internal stakeholders for approval.
• Collaborate with the Finance team for salary disbursement.
• Standardize payroll templates and checklists to streamline monthly processes and support EAIIs rapid growth.

Onboarding and Offboarding

• Coordinate onboarding plans with hiring managers and onboarding leads.
• Share employment agreements and statutory forms with new joinees.
• Facilitate onboarding sessions (statutory forms HR tools like Keka Small Improvement HR benefits).
• For exits manage the end-to-end final clearance and settlement process coordinating with Managers IT/Admin and Finance.
• Improve onboarding and offboarding workflows by building checklists documentation templates and tracking dashboards enabling consistency and scalability as hiring volumes increase.
  

Corporate Insurance & Benefits

• Manage the renewal process for various employee insurance policies (GMC GPA GTL) and benefits coordinating with internal teams and external agencies.
• Track benefits utilization regularly and identify trends or gaps.
• Proactively support better utilization by:
• Sending timely reminders to employees
• Conducting information sessions to address employee queries and raise awareness
• Ensure accurate up-to-date employee data is shared for renewal at least one month in advance of policy expiry.
• Introduce better tracking systems for claims/utilization to inform future negotiation and policy design ensuring benefits evolve with organizational needs.

Personnel Budgeting & BvA Analysis

• Coordinate with department leads and consolidate quarterly/annual submission of personnel budgets.
• Review the budget file from the Budget team and make necessary updates.
• Review monthly BvA (Budget vs. Actual) reports and provide variance analysis.
• Work with Senior Manager - People & Culture to develop templates and documentation standards to make budgeting and BvA reviews more efficient thereby allowing more focus on data-driven decision-making and long-term workforce planning.

Documentation & Process Orientation

• Strong documentation skills with a commitment to maintaining organized audit-ready records.
• Ability to establish and maintain systems that ensure operational efficiency compliance and scalability.

• Bachelors degree in Human Resources Business Administration or related field
• 35 years of experience in HR operations compliance or payroll
• Strong understanding and experience in managing HR statutory compliances (EPF ESIC PT statutory bonus) and management of challans & returns
• Demonstrated prior experience managing external vendors and working in a mid-sized to large organization preferably within the impact/ international development sector
• Proficient in HR tools (e.g. Keka Small Improvement) and Microsoft Excel
• High attention to detail and process adherence
• Strong coordination and communication skills across internal and external stakeholders
• Ability to manage multiple time-sensitive processes simultaneously and with a commitment to timely execution
• A passion for process improvement someone who is constantly looking to make systems more efficient leaner and scalable to support a growing organization
• Comfort working in a dynamic fast-paced environment and adapting to changing priorities
• Ability to handle sensitive employee data and compliance requirements with professionalism and integrity
• Strong problem-solving skills and the ability to make informed decisions based on data and HR best practices

Disclaimer: The job description provided above is a general outline of the typical responsibilities and requirements for the role. It may be modified or expanded based on the specific needs and structure of the organization.

Position Location

This role is based at New Delhi India.

We are unable to sponsor or take over sponsorship of an Indian employment visa at this time. Applicants must be legally authorized to work in India for roles based in India.

EAII provides a comprehensive benefits package for employees worldwide. Benefits include:

• Comprehensive health insurance with IPD and OPD provisions
• Life and Accidental insurance
• PF ESIC and Gratuity as per statutory requirements
• Generous leave
• Mental and physical wellbeing benefits
• Avenues for engagement and recognition

Compensation: Competitive and commensurate with the individuals credentials experience and previous pay scale.

All contracting arrangements will be made through EAII Advisors Private Limited. EAII is an Equal Opportunity Employer. Employment at EAII is based solely on an individuals merit and qualifications directly related to professional competence. EAII does not discriminate against any employee or applicant because of race caste creed colour religion gender origin disability marital status or any other basis protected by law.

All candidates applying for the position should upload a resume along with cover letter mentioning current and expected salary.

Note: This role will be open for applications until 1st August 2025. We encourage you to submit your application at your earliest convenience.

Required Experience:

Senior IC