Administrative Associate - Dean of Student Office
Administrative Associate - Dean of Student Office
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Job Description
Join Our Campus Community!
Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission vision and values. If your expertise and experience align with the goals of our institution we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
Why Choose Us
At the University of Wyoming we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health financial security and work-life balance. Benefits include:
- Generous Retirement Contributions:The State contributes 14.94% of your gross salary and you contribute 3.68% totaling 18.62% toward your retirement plan.
- Exceptional Health & Prescription Coverage:Enjoy access to medical dental and vision insurance with competitive employer contributions that include4 deductible options to suit your needs.
- Paid Time Off:Benefit from ample vacation sick leave paid holidays and paid winter closure.
- Tuition Waiver:Employees and eligible dependents can take advantage of tuition waivers supporting continuous education and professional growth.
- Wellness and Employee Assistance Programs:Stay healthy with wellness initiatives counseling services and mental health resources.
At theUniversity of Wyoming we are committed to creating a supportive and enriching workplace. To learn more about what we offer please refer to UWsBenefits Summary.
JOB TITLE:
Administrative Associate
JOB PURPOSE:
Provide under very limited supervision project leadership and assist with directing the operational and planning functions of a large/complex designated unit requiring the use of considerable independent judgment originality and application of management and human relations skills. Autonomously oversee and/or coordinate complex administrative tasks that substantially impact operations within and outside the unit/program.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Autonomously interpret policy and procedures providing interpretations requiring extensive knowledge of university state and federal rules and regulations to include excused absence semester withdrawal student leave and admissions consultations.
- Schedules prioritizes coordinates and performs administrative office support activities related to meetings events and office services. Assists with research gathers information and provides coordination of activities and administrative support of projects programs or services. Receives and responds to inquiries and information requests resolves issues and/or refers requests to appropriate resources.
- Manage front-line interaction for DOS Office to include management of DOS email answering phones greeting visitors checking in students for appointments attending to questions providing referrals to appropriate contact and/or resources providing information regarding policies eligibility requirements and range of services all while maintaining confidential information.
- Coordinate information between individuals departments and/or outside agencies as directed; assist with communication regarding extenuating circumstances involving students; assist with problem resolution as required. Front-line management of student crises and/or emergencies including discussion and interpretation of sensitive information and topics regarding student needs and mental wellness.
- Provide administrative oversight for Maxient database (e.g. including maintaining the system assigning cases to staff pulling data to review trends and end-of-year reports).
- Maintain departmental purchase-card submitting required documentation for payment processing.
- Participate in UW CARES team weekly meetings to assist in case management documentation and record keeping.
- Hire train and supervise part-time support staff including work-study students.
SUPPLEMENTAL FUNCTIONS:
- Serve on University or external committees representing supervisor or program as directed.
- Maintain confidentiality.
COMPETENCIES:
- Attention to Detail
- Consistency
- Independence
- Judgment
- Service Orientation
- Work Prioritization & Management
REMOTE WORK ELIGIBILITY:
This position provides vital support to campus customers and requires the successful candidate be available to work on campus.
MINIMUM QUALIFICATIONS:
Education: Bachelors degree
Experience: 2 years progressively responsible work-related experience
Required licensure certification registration or other requirements: None
DESIRED QUALIFICATIONS:
- Previous experience in an academic setting
- Experience planning facilitating and coordinating meetings
- Ability to exemplify professionalism and maintain confidentiality; working with sensitive information
- Experience with interpreting data and reporting writing
- Strong computer skills with proficiency using standard office software (e.g. Microsoft Office Suite).
- Exceptional interpersonal verbal and written communication skills with prominent level of orientation to customer service.
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
Cover letter
Resume or C.V.
Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
WORK LOCATION:
On-campus: This position provides vital support to campus customers and the successful candidate must be available to work on campus.
WORK AUTHORIZATION REQUIREMENTS:
The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran. In compliancewith the ADA Amendments Act (ADAAA) if you have a disability and would like to request an accommodation to apply for a position please contact us at or
ABOUT LARAMIE:
The University of Wyoming is located in Laramie a charming town of 30000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university helping to make it a leader in academics research and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border Laramie offers both outstanding recreational opportunities and close proximity to Colorados Front Range and the metropolitan Denver area. Laramies beautiful mountain landscape offers outdoor enjoyment in all seasons with over 300 days of sunshine annually. For more information about the region please visit Experience:
IC
Employment Type
Full-Time
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