Departmental Assistant, Administration

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Work at CBC/Radio-Canada

At CBC/Radio-Canada we create content that informs entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values which include creativity integrity inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting ever-changing industry Whether it be in front of the camera on air online or behind the scenes you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

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Departmental Assistant Administration (English Services Vancouver)

Please note that this is a full-time Monday to Friday position

The Administrative Assistant role is based out of Vancouver and reports to the Director of Journalism and Programing Vancouver British Columbia.

In this role you will coordinate the steps involved in handling in-house and external service requests ensure that related procedures and policies are properly followed and perform administrative duties required to run the department.

You will plan organize coordinate and control all administrative and operational procedures activities and documentation for the office of the Director to ensure information and inquiries are directed and processed as quickly and efficiently as possible. You will contact internal stakeholders outside companies or suppliers and will review contractual or other agreements to determine the terms and conditions to be met. You will follow up as needed to coordinate the fulfillment of payments or other obligations according to established procedures.

You will work directly with highly confidential and sensitive information related to policy and regulatory matters organizational restructuring budgets financial impacts labour relations and communication activities.

Work schedule to be discussed with the Hiring Manager according to the guidelines defined by the department. This is an in person in office position.

Key tasks:

• Have advanced knowledge of and experience using Microsoft Office Word Excel and PowerPoint and/or Google Workspace to compose correspondence reports presentations charts and graphs as required.

• Draft emails or memos of a strategic or operational nature in English.

• Compile data and create tables/documents to track issues projects and priorities like staff training.

• Follow up on actions or initiatives on behalf of the leadership and supervisory team.

• Schedule one-on-one or group meetings and other departmental events including with our internal and external partners.

• Index business records in accordance with our archiving requirements.

• Maintain multiple mailing lists.

• Track all integration procedures and staff movements.

• Establish and maintain positive working relationships within CBC/Radio-Canada and with external contacts.

• Works closely with the Executive Assistant to the Senior Managing Directors office and co-ordinate and cover off duties as required.

• Perform other daily office and administrative duties as needed including taking minutes at meetings.

• Be responsible for ordering office supplies for the entire department.

We are looking for a candidate with the following:

• Post-secondary education in office administration or related discipline.

• Two or more years experience working as an administrative assistant in a fast-paced complex environment.

• Strong problem-solving skills.

• Familiarity with multi platform news production is an asset

• Ability to organize and manage a busy fast-paced office.

• Strong communication and interpersonal skills as well as tact and diplomacy.

• Discretion to perform all duties with confidentiality.

• Accuracy and attention to detail are essential.

• Ability to work well under pressure and deal with multiple priorities and deadlines.

• Good analytical skills and ability to exercise sound judgment.

• Initiative and creativity.

• Knowledge of administrative systems and processes.

• In-depth knowledge of and experience with computer software including but not limited to MS Office (Word Excel and PowerPoint) and Google Workspace.

• Knowledge of Livelink SAP and Workday is an asset.

• Knowledge of CBC/Radio-Canadas corporate policies (HR Finance Business Affairs etc.) an asset.

• Availability and flexibility to work beyond normal office hours if necessary.

Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest but only candidates selected for an interview will be contacted.

As part of our recruitment process candidates who advance to the next

step will be asked to complete a background check. This includes:

• A mandatory Criminal record check.

• Other background checks may be conducted based on the operational requirements of the position.

CBC/Radio-Canada is committed to being a leader in reflecting our countrys diversity. Thats because we can only create and tell the stories that connect Canadians by having a workforce that mirrors the ever-changing makeup of our country. Thats why we as an employer value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued but also extend to and pervade all the services we provide as Canadas public broadcaster. For more information visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process please inform us as soon as possible by sending an e-mail to .

You are invited to consult and familiarize yourself with our Code of Conduct which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee it will be important to inform us as quickly as possible of any situation that because of your hiring constitutes or could appear to constitute a conflict of interest.

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