Construction Administrator - 13955
Construction Administrator - 13955
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Salary Not Disclosed
1 Vacancy
Job Description
Position: Construction Administrator
Working hours: 7am 4pm PST
Candidate Location & Salary Ranges:
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Philippines: $1700 to $2500 /mo
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Latin America: $2500 $3300/mo
The Construction Administrator assists the Project Team in attaining the project goals which include coordinating and accomplishing the administrative financial legal and clerical requirements for the project. The Construction Administrator is expected to administer the assembly and issuance of subcontract agreements purchase and change orders and in the processing of and payments for costs incurred during the construction of projects.
Essential Functions/Responsibilities
- Demonstrate ability to support multiple projects (2-3) totaling approximately 120 units.
- Assist with the creation and management of all subcontract agreements purchase orders subcontractor change orders and owner-contractor change orders.
- Ability to work with accounting and project management software programs such as Procore and QuickBooks.
- Manage monthly draw submissions to Bank Lender and Joint Venture entities. Collect and assemble invoicing and all other supporting documentation subcontractor and vendor lien releases and insurance certificates required in preparing and submitting construction lender payment requests. Work with and have an understanding of commonly used AIA forms such as G702/G703.
- Manage and track all PCO s cost forecasting in Procore construction management software and reconcile monthly costs entries in various accounting and project management software.
- Assist with establishing and maintaining monthly project review and cost reports.
- Maintain project records and files.
- Provide writing editing and documentation preparation support i.e. Procore documentation daily reports meeting minutes etc.
- Manage IT support for field office by coordinating with InHance IT department and local internet provider.
- Track and assist in the processing of all safety and incident reports.
- Responsible for assembly of Operations and Maintenance Manuals.
- Track all subcontractor requirements including licensing sales and use tax filing insurance and financials.
- Perform certain office operations functions such as the inventory and procurement of office supplies processing mail and overnight packages. (If a field office provided).
Role Requirements
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3 years experience as a Construction Administrator (CA)
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Strong Excel and tech proficiency
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Fluent English (Spanish is a plus)
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Ability to handle pre-construction compliance payment apps and closeout phases
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Willing to learn platforms like ProCore and LevelSet
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Must be comfortable with remote tools and keeping the camera on during formal meetings
Education and/or Experience
- Associate s degree or two years direct experience in performing the duties described above.
Skills/Specialized Knowledge
- Ability to use a personal computer and have a working knowledge of Word and Excel. Experience in using Procore and QuickBooks.
- Ability to communicate well in English both written and verbally. Bi-lingual in Spanish is preferred.
- Excellent customer service and interpersonal skills; ability to relate to others.
- Strong organizational and time-management skills.
Physical Demands
- Ability to work in an environment which at times will be dusty and noisy.
- Ability to lift items of different sizes and configurations weighing up to 50 pounds.
Mental Functions
- Ability to multi-task
- Ability to work in a fast-paced environment.
- Ability to address and work on unanticipated challenges or changes in the work in progress.
- Positive and professional attitude appearance and demeanor.
Employment Type
Full-time
